Candidates must hold or be eligible for SC Clearance
Role Purpose: To provide professional business support to the CPO (Chief People Officer) in managing the day-to-day operations and key functional deliverables of the CPO office. Primary purpose will be supporting the CPO at a high pace with multiple requirements, often with a degree of complexity/sensitivity with a number of stakeholders, Board members, senior leaders and employees.
This role will also have responsibility for professional diary/time management to include building-in deliverables, deadlines and regular meetings. To prioritise, develop responses and distribute emails and correspondence received. Establish and maintain HR administrative systems and functional processes/meeting governance and cadence, which ensure appropriate availability of information as well as document storage and retrieval, along with the appropriate management of confidential, strategic, personal and business-critical information.
Key Accountabilities - EA to Chief People Officer:
Point of contact for Chief People Officer for internal and external stakeholders for example Executive Search Companies, third party providers, interactive effectively with all parties
Excellent verbal and written communication skills, with highly developed attention to detail
Ability to draft correspondence for approval on behalf of Chief People Office
Strong proof reading skills and ability to understand and query
Excellent memory with ability to fact check quickly and accurately
Highly effective planning and organising, including active and initiative led de-confliction of appointments. To include forward planning for Board meetings, Remuneration Committee and SSA
Board (Compensation Committee), as well as other reports and deliverables
Ability to work well under pressure, managing constantly changing schedule and priorities
Manage/escalate/delegate issues with clear instructions/deadlines when required. Follow up on actions to ensure completion
Ensure preparation for meetings and compilation of essential material is provided in advance. Follow up on actions arising
Direct daily itinerary prompting/alerting of subsequent meeting/diary commitments
Attend and be secretary for People Council meetings
Attend and be secretary for UK Leadership Team meetings
Management and support of processing for expenses, purchase orders, team holidays for the Chief People Officer
Key Capabilities/Knowledge:
Absolute discretion, maintaining strict confidentiality at all times
Loyal, confident, self-aware, and with sound judgement
Professional and credible
Highly motivated, a self-starter with initiative and capable of working with minimal supervision
