Administrative / Finance Assistant

Posted:	04/05/26
Recruiter:	Entrust Resource Solutions
Reference:	3105415753
Type:	Permanent
Salary:	Competitive
Location:	UK
Description:	Administrative / Finance Assistant Location: Dundee Part-time (25 hours) We are seeking a dynamic and organised Administrative Assistant to support operations at a Dundee-based site within a collaborative research environment. This role is ideal for an energetic, detail-oriented individual who enjoys working in a fast-paced setting and liaising with cross-functional teams. Reporting to the Site Head, you will provide essential administrative and operational support, helping to keep day-to-day activities running smoothly. Key Responsibilities Provide general administrative support across the business Arrange board meetings and key internal meetings, coordinating with multiple stakeholders Organise travel for senior team members Support invoicing processes in collaboration with the finance function Manage incoming and outgoing shipments with third-party couriers Collect external orders from on-site stores and manage delivery notifications Maintain and organise office and laboratory stock and inventory Coordinate room bookings and ad hoc on-site requirements Support equipment servicing, maintenance, and asset tracking Coordinate waste and recycling management with external suppliers About You 2+ years' experience in an administrative or support role, ideally in a small to medium-sized organisation HNC, SVQ Level 7, or equivalent qualification Self-motivated and comfortable working autonomously Highly organised with strong prioritisation skills Confident communicator, able to engage with stakeholders at all levels Excellent written and spoken English Strong attention to detail and a proactive, can-do attitude Competent with Google Workspace and Microsoft Office (Word, Excel) This is a great opportunity for someone looking to play a key role in a growing organisation, with the flexibility to develop alongside the team.
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Administrative / Finance Assistant

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