Practice Administrator

It's an exciting time to join Fieldfisher in Belfast!

Our Belfast office is experiencing significant growth as we expand our presence and strengthen our business across the region. This is a fantastic opportunity to be part of a dynamic team during a period of rapid development and innovation. We're building something special here driven by ambition, collaboration, and a commitment to excellence. If you're looking for a role where you can make an impact and grow with us, now is the perfect time to come on board.

Join the team as a Practice Administrator at Fieldfisher LLP Belfast! We're keen to welcome a motivated individual to become a valued member of our Legal Support Services function. As part of our practice administration team, you'll provide essential administrative support across all Legal Practice Groups and Business Services in the UK. Grow your career journey with us!

This is a fantastic opportunity to develop your knowledge and skills within a professional environment. Tailored training will be provided to give you the best chance at success.

What You'll Do

• Assist with processing expenses, invoices, and payments received, ensuring the use of correct charge codes and following up on actions where necessary.
• Support with raising billing guides and the billing process.
• Conduct basic property searches using the Land Registry portal.
• Participate in utility searches using our electronic search agents.
• Assist with electronic filing and data room downloads.
• Support the upkeep and maintenance of the firm's Interaction database, including input of data as needed.
• Create firmwide marketing communications and event invitations.
• Aid in organising conferences with counsel
• Assist in conducting research.
• Assist in recording time for external consultants
• Take part in team building and social activities
• Use ServiceNow to organise and manage your workload

What We're Looking For

• Proven experience in an office setting as an administrator or customer service representative.
• A minimum of 5 GCSEs including Maths and English (or equivalent)
• Proficiency in Word and Outlook; familiarity with Excel.
• Written and verbal communication skills with the ability to proactively liaise effectively across different levels in a business.
• Experience of working in a collaborative team environment.
• Experience having to independently organise workload and manage varying deadlines.
• Curiosity and flexibility
• An eagerness to learn
• Drive and determination for a career in professional services
• Problem solving skills

Who are we looking for?

• We don't have a type. We believe our differences are our strength; varied cultures, approaches and experience can only benefit us.

What do we offer?

• You can be yourself: It takes everyone to make us who we are. We're a culture of diverse perspectives, with each of us making unique contributions that make us better together.
• In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
• Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits Fieldfisher.
• Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and parking nearby.
• Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
• Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.

Inclusion is not exclusive:

If all our differences are highlighted, no one stands out for being different. At Fieldfisher, all our rich diversity is celebrated.

We will provide the equipment to allow you to shine, at interview and beyond. Just let us know what you need.