Receptionist / Administrator

Your New RoleWe are seeking a professional and proactive Administrator / Receptionist to provide exceptional front-of-house service and efficient administrative support. This is a varied role where you will be the first point of contact for visitors and callers, ensuring a positive experience while maintaining security and smooth operations.
Key Vacancy information
Immediate start in April required
2-3 months temporary
£28,000
Sheffield city centre location
Office based 100% ( Not hybrid)
37 hours a week 9am - 5pm Monday to Friday

Key Responsibilities

• Act as the first point of contact for visitors and switchboard callers, delivering excellent customer service and resolving queries.
• Manage visitor booking systems, conference room coordination, and maintain accurate visitor records.
• Ensure reception area security and operate access control systems.
• Handle incoming and outgoing mail, including franking and bulk mail-outs
• Facilities admin duties, routine checks, and reporting to the facilities manager
• Process income securely and maintain accurate financial records.
• Maintain photocopier/scanning machines and assist with stock control.
• Update intranet content and noticeboards, and provide general administrative support including meeting organisation and minute-taking.

• Proven experience in reception and administration roles.
• Strong customer service skills and ability to communicate effectively at all levels.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to plan, prioritise and meet deadlines.