Team Assistant

• Team Assistant required ASAP
• Up to £185 per day PAYE Inside IR35 (Equivalent salary of £48,000 per annum)
• Initial 8-week assignment with a strong chance to extend
• Working on-site at the beautiful Chiswick Park

I am delighted to be working with a fantastic global organisation with offices on the beautiful Chiswick Park. We are looking for an experienced Team Assistant to join their Finance Department on a short-term assignment of 8 weeks. There is a strong chance this role could extend.

Working full-time on-site 36.25 hours per week on the rate of £173 per day PAYE Inside IR35

You will be supporting VPs and Directors (3 in total) within the Finance Function of the business. You will also provide ad-hoc support to the Executive Assistant when board meetings and chair visits are taking place.

This role will require you to be extremely proactive, collaborative and a standout team player, able to multi-task to support individuals and the team.

Responsibilities will include:

• Co-ordinating and setting up meetings; booking rooms, organising catering
• Diary management; organising and scheduling meetings
• Organising travel arrangements (UK and International), including visas, accommodation, transport etc.
• Processing of expenses
• Payment of invoices
• Updating spreadsheets and databases
• Producing reports, presentations, minutes, action logs, templates
• Planning, organising and hosting of internal and external events, corporate lunches and dinners
• Being a central liaison point for internal/external parties
• Data, project and financial administration - tracking changes and processes
• Co-ordinating team deliverables and timelines and prompting actions as and when required
• Providing all-round administrative support for the team

Skills / experiences and qualifications:

• Previous experience in a similar role, ideally supporting up to VP and Director level
• Able to build good, collaborative working relationships with a range of people
• Advanced Word, Excel and Outlook skills
• Excellent written and verbal communication skills
• Flexible and proactive approach to work, able to multi-task and deliver a varied workload
• Attention to detail
• Excellent co-ordination, organisation and administration skills
• Eager to learn, flexible on working hours, open-minded and team-work oriented
• Ability to problem solve
• Ability to remain calm and focused under pressure and work within strict deadlines
• Ability to adapt quickly to change

If you have previous experience as a Team Assistant/PA/EA and you're available to commit to an interim role in Chiswick please do apply now for immediate consideration. Thank you for your interest.