Administrator

Job Title: Administrator

Location: Near Guildford, Surrey (Office-based)
Salary: From 30,000 per annum
Job Type: Full-time, Permanent

Overview

My client is looking to recruit for an experienced Administrator to join a well-established Head Office team. This newly created role supports the continued growth of the business and sits within a small, collaborative office team. The successful candidate will also assist with wider office duties as needed.

Key Responsibilities

• Maintain and manage the Project Directory, ensuring all documentation is accurately filed, up to date, and version controlled
• Distribute documents (both digital and hard copy) in a timely manner to relevant stakeholders
• Act as the main point of contact for all document and drawing control queries
• Ensure all project documentation is recorded and stored within the central document management system
• Prepare and compile Site Files prior to project commencement, including drawings, health & safety documentation, and site signage
• Archive historical project documentation in line with company procedures
• Support project teams with document management processes and requirements
• Collate information and compile Operation & Maintenance (O&M) Manuals for client handover

Skills & Experience

• Proven experience in a Document Controller or similar administrative role
• Strong organisational skills with excellent attention to detail
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience using SharePoint and document management systems
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team