Senior Administrator

Job Description:

Agilis Search are proud to be supporting a dynamic organisation in Bury St Edmunds with the recruitment of a temporary Administrator.

Main Purpose of the Role:

The Administrator plays a pivotal role in ensuring the seamless management and administration of company properties and assets. This includes overseeing the company fleet of cars and vans, and ensuring Health and Safety compliance across all company sites. This position is essential for maintaining operational efficiency, managing vehicle logistics, and fostering a safe working environment.

Key Responsibilities:

Property Administration:

• Manage property leases across three locations.
• Maintain comprehensive records of company properties.
• Coordinate maintenance, inspections, and repairs of properties.
• Support ad-hoc building projects and liaise with external service providers.
• Implement and maintain asset management systems, conducting regular audits.
• Assist in managing budgets related to property and maintenance costs.
• Schedule jobs and maintain an issues log in coordination with the maintenance supervisor.
• Maintain key allocation records and access controls.

Fleet Management:

• Maintain records of company vehicles and coordinate their allocation, use, maintenance, and repairs.
• Monitor compliance of vehicle documentation including insurance, MOT, tax, and driver licenses.
• Handle insurance claims and queries.
• Liaise with external service providers for new vehicles, servicing, and repairs.
• Oversee the relationship with fleet and lease providers, ensuring records are up to date.
• Manage fuel card allocation and assist in managing budgets related to vehicle maintenance.

Health and Safety - Site Compliance:

• Support and coordinate Health and Safety compliance across company sites.
• Conduct regular site inspections and audits to identify potential hazards.
• Maintain Health and Safety records and documentation.
• Liaise with internal teams and external agencies to promote best practices.
• Assist in delivering Health and Safety training initiatives.
• Ensure compliance with statutory obligations relating to site safety and employee welfare.

Qualifications/Requirements:

• Ideally experience in asset/property administration, fleet management, and/or Health and Safety compliance.
• Strong organisational and multitasking abilities with keen attention to detail.
• Effective communication skills for liaising with multiple stakeholders.
• Proficiency in Microsoft Office and asset management/fleet management software is desirable.
• Ability to work independently, prioritise workload, and meet deadlines.

This role is an excellent fit for candidates seeking to leverage their expertise in a dynamic and impactful position.