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Secretary / Admin Specialist -

Posted: 14/04/26
Recruiter:Envisage Recruitment Limited
Reference:3097698193
Type:Contract
Salary:£27 Hourly (Inside IR35)
Location:UK
Description: Job Description
Job Title: Secretary/Admin - Specialist C (Business Operations)
Company: Envisage Recruitment Ltd.
Location: Gaydon, Warwickshire (Hybrid: 3 Days On-site / 2 Days Remote)
Employment Type: Contract (12 Months, Rolling)
Pay Rate: £27.04 per hour
Schedule: 40 Hours Per Week (Monday - Friday)

Role Overview: Envisage is seeking a highly organized Secretary/Administrative Specialist to support the Factory Manager and the Vehicle Platform Tech Centre. This role is pivotal in managing overheads and day-to-day operations for Engineering functions. You will act as a bridge between Engineering and Finance, ensuring budgetary control, process governance, and high-level administrative support.

Key Responsibilities:
  • Specialist oversight of overheads, travel, and overtime. Manage overhead requests, collate data inputs, and process/track purchase orders.
  • Support the Business Planner in weekly financial meetings, providing accurate cost status reporting and tracking expenditure against budgets.
  • Deliver process coaching to Engineering teams to ensure purchase orders are raised promptly and in alignment with company requirements.
  • Support the Factory Manager and Tech Centre by managing day-to-day operations and ensuring all systems and documentation remain current.
  • Act as the first point of contact for resolving process issues between Engineering and Finance functions.
  • Prepare materials for senior leadership meetings, capture actions, and follow up on deliverables.
Required Skills & Experience:
  • Exceptional written and verbal communication skills; ability to interact with stakeholders at all levels of the business.
  • Proven ability to work to a high standard with minimal supervision and high self-motivation.
  • Ability to prioritize a heavy workload and manage multiple tasks simultaneously under tight deadlines.
  • Experience in customer-facing roles, balancing competing demands from multiple internal departments.
  • Confident user of Microsoft Office, specifically advanced Excel (data tracking) and PowerPoint (presentation materials).

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