Executive Assistant to Senior Leadership Team

Job Title: Executive Assistant to Senior Leadership Team

Location: Billingshurst, West Sussex

Salary: £29,500 - £34,500 per annum

Job Type: Full time, Permanent

Working Pattern: Monday to Friday. May involve occasional travel

About us:

We are a dynamic and innovative small to medium sized business, established in Billingshurst in 1973. We are one of the World's leading manufacturers of water purification and disinfection tablets, supplying government organisations, charities and prominent retailers with our lifesaving products. Our commitment to quality and sustainability drives our success, and we are looking for dedicated and detail-oriented Executive Assistant (EA) to support the Senior Leadership Team (SLT).

Please note that this is an onsite role and therefore candidates must live within a commutable distance from Billingshurst to be considered for this role.

About the role:

We are seeking a highly organised, intuitive EA to provide confidential and administrative support to the SLT consisting of Chief Commercial Officer (CCO), Chief Financial Officer (CFO), Chief Operations Officer (COO) and Chief Technical Officer (CTO).

Key Responsibilities:

• Provide diary management across multiple time zones
• Management of the Executive's inbox - drafting clear, thoughtful responses on behalf of the applicable SLT member
• Responsible for travel arrangements, booking flights/rail/cars, hotel accommodation or reservations for any external visitors/customers, including obtaining visas where applicable
• Schedule applicable training for the SLT or their teams
• Planning and timekeeping - safeguarding the C-suite's time, driving momentum across their priorities
• Own the process of tracking and driving completion of meeting actions in a timely manner
• Assist the CFO with utility renewals and finding alternative vendors
• Support the SLT with projects - maintain project pipeline/dashboard
• Supporting board meetings - prepare and upload board documentation
• Prepare and collate meeting materials in advance of scheduled meetings, including agenda preparation and minute taking. Follow up with team members and colleagues as necessary
• Build strong and efficient working relationships across the company and external contacts
• Supporting the prioritisation of general workload, ensuring that all senior leaders are supported efficiently
• Working closely with the SLT's relevant departments
• Manage expense reporting
• May require occasional travel

Ideal Candidate:

• 3+ years of relevant professional experience supporting multiple executives
• Highly professional, solution focused with a high level of discretion
• Proficient in Microsoft Office
• Self-motivated, anticipating the SLTs' needs
• A strong work ethic and genuine interest in the business' day-to-day operations
• Exceptional attention to detail in written communication with proven ability to draft, proofread and edit professional correspondence with accuracy

Benefits:

• Competitive salary
• Health and wellbeing programme
• Free onsite parking
• Pension (after passing probation period)
• Holiday (20 days + bank holidays)

Additional Information:

If you feel you have the experience and knowledge we're looking for we would love to hear from you.

Hydrachem is an equal opportunities employer.

All data obtained will be handled in accordance with GDPR requirements.

Please click on the APPLY button to submit your CV for this role.

Candidates with experience of: Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Operations Administrator, Operations Partner Admin Partner, Business Partner, Business Administrator may also be considered for this role.