Team Administrator

Role Overview

Our client is seeking a highly organised and proactive Team Administrator to assist in the smooth delivery of UK based projects. The role involves coordinating logistics, supporting project teams, and ensuring documentation and communication are maintained to a high standard.

Key Responsibilities

• Booking travel and accommodation for project staff
• Liaising with clients to maintain strong working relationships
• Coordinating with site locations regarding access, permits, deliveries, and waste management (e.g. skips)
• Liaising with subcontractors to ensure works are scheduled and completed efficiently
• Supporting the Project Manager and Site Foreman with daily operations
• Raising and processing purchase orders
• Collating and maintaining site documentation and files
• Preparing Health & Safety manuals and Operation & Maintenance (O&M) documentation
• Managing and responding to emails in a timely manner
• Updating spreadsheets (e.g. labour tracking, hire sheets)
• Recording, updating, and filing meeting minutes
• Organising deliveries to site
• Ordering and arranging collection of equipment
• Carrying out general administrative and ad hoc duties as required

Skills & Experience

• Previous experience within an organisational role would be ideal.
• Experience in Team Administration and/or Project Management is advantageous
• Strong organisational and time management skills
• Excellent communication skills, both written and verbal
• Confident telephone manner
• Ability to work independently and as part of a team
• Capable of managing multiple tasks and meeting tight deadlines
• High level of attention to detail

Requirements

• Computer literate, with good knowledge of Microsoft Office (Excel, Word, Outlook)
• Self-motivated with the ability to use initiative
• Reliable and able to work with minimal supervision