Administrator

Role: Administrator

• Provide day-to-day administrative support to the Greenwich contract team.
  
• Maintain accurate, secure, and up-to-date records relating to payroll, personnel, agency staff, training, HR, purchasing, stock, and safety documentation.
  
• Manage incoming correspondence and respond to queries in a timely and professional manner.
  
• Organise and maintain digital filing systems to ensure easy accessibility and audit readiness.
  
• Maintain office consumables, PPE stock levels, and office equipment, reordering as required.
  
• Liaise effectively with internal departments and external suppliers to ensure smooth operational delivery.
  

• Facilitate the end-to-end purchase order process, including:
  
• Sourcing new suppliers
  
• Obtaining and evaluating quotations
  
• Raising purchase orders (via Workday)
  
• Communicating with suppliers
  
• Chasing outstanding or missing orders
  
• Receipting purchase orders
  

• Track expenses and support financial control processes.
  
• Prepare, process, and reconcile supplier invoices, ensuring:
  
• Correct rates are applied
  
• Accurate tonnage and disposal data are recorded
  
• Dates and supporting documentation are verified
  
• Raise client invoices within contractual deadlines.
  
• Submit weekly performance and operational data to the client within agreed timescales.
  
• Maintain and monitor trackers related to waste movements and other contract-specific reporting requirements.
  
• Provide administrative support to the Site Accountant and finance function to ensure accurate financial reporting and compliance.
  

• Ensure compliance with all company policies, Health & Safety standards, and legislative requirements.
  
• Report accidents, incidents, near misses, hazards, or safety concerns promptly to the Leadership Team.
  
• Attend and complete all mandatory and role-specific training.
  

• Identify opportunities to improve administrative processes, systems, and site efficiencies.
  
• Support the wider team in delivering contractual obligations to the client.
  
• Undertake additional tasks as directed by Site Management.
  

• Excellent organisational and time management skills.
  
• Strong attention to detail, particularly when handling financial and operational data.
  
• Good communication skills (written and verbal).
  
• Intermediate proficiency in Microsoft Office applications, particularly Word and Excel.
  
• Analytical mindset with strong problem-solving ability.
  
• Proactive approach with the confidence to suggest process improvements.
  

• Experience in a similar administrative or finance-support role.
  
• Familiarity with Google Workspace (Docs, Sheets, Drive).
  
• Experience using Workday.
  
• Experience with Elemos and/or Sage.
  

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.