Executive Assistant

Our client, a forward-thinking and market-leading UK supplier and distributor, is seeking a highly capable Executive Assistant to join their thriving team in Coventry.

Working closely with the Head of People & Culture, you'll play a pivotal role at the heart of the business providing seamless, high-level support to a dynamic Board of six (including Internal and Non-Executive Directors). This is a fantastic opportunity to gain real exposure to senior leadership and contribute to key organisational decisions.

We're looking for an experienced and proactive Executive Assistant who thrives in a fast-paced, ever-changing environment. You'll be someone who brings calm to complexity-able to anticipate needs, create structure, and support effective governance within a growing, family-owned business. Your ability to juggle priorities, maintain discretion, and drive efficiency will be key to your success.

What's on offer?

• Competitive salary of £38,000 - £44,000 (depending on experience)
• Full-time, permanent office based role
• Monday to Friday, 8:30am - 5:00pm (with flexibility)
• Comprehensive benefits package
• The chance to work closely with senior leaders and make a real impact

If you're a confident, organised, and solutions-focused EA looking for your next challenge in a supportive and ambitious environment, this could be the perfect role for you.

Experience & Skills required:

• Experience of providing high level support to senior leaders
• Confident and assertive communicator
• Highly developed organisational & time management skills
• Ability to manage self and others, including a diverse client group
• Microsoft 365 skills including diary management in Outlook and the ability to create and manage high quality documents in Word, Excel, PowerPoint and ideally MS Project
• Exceptional attention to detail.
• Planning and coordination skills - with the ability to coordinate meetings, actions, events etc.
• Experience of HR systems and processes and supporting business improvement projects is desirable.

Personal Qualities

• The ability to build rapport whist maintaining professional boundaries
• The ability to influence others to get things done.
• Flexible and adaptable in approach.
• Resilient and calm in nature.
• Discrete and trustworthy in managing confidential and sensitive information.
• A promise keeper with a can-do attitude
• Professional and conscientious

Main Duties and Responsibilities:

Ensure that governance arrangements are in place, effective and adhered to, including the planning of meetings, production and collation of monthly Project Board packs, taking minutes at Board and other Director's meetings and maintaining action and decision logs.

Support Project Leaders in the management of projects, ensuring that plans and actions are up to date to include planning and scheduling meetings, overseeing and collating monthly project reports and following up on outstanding actions.

Provide direct, proactive and confidential support to the Board and Head of People & Culture in managing diaries, enquiries, events, correspondence and travel arrangements when required.

Act as first point of contact for the Directors with external customers and suppliers providing a professional image of the organisation.

Anticipate needs using sound judgement and discretion

Provide EA support for other meetings as required, including internal HR processes and procedures.

Maintain and develop business systems to ensure appropriate governance is in place and support the Directors and Head of People & Culture with maintenance of confidential and companywide records and files.

Keep up to date with any new company developments and develop capabilities in line with company training plans.

Participate in continuous improvement and change projects as required.