Office Manager / PA

Location: Leatherhead, Surrey (5 days per week)

Salary shown on this advert is based on an hourly rate on an annual basis - please note that this is a temporary contract

Hours: Full-time, 40 hours per week

Contract: Temporary - 8 months (subject to change)

Pay Rate: £20 - PAYE - 40 hours a week on site. Total per hour with holiday £22.90.

Holiday pay in addition hourly holiday is paid £2.90 on top of hourly rate

The Opportunity

We are looking for a highly organised and proactive PA / Office Administrator to support a busy project team in a fast-paced professional environment.

This is a varied and hands-on role combining Executive Assistant support, project administration and office coordination, project administration. You will play a key role in ensuring the smooth day-to-day running of the office while supporting senior executives and project teams with a wide range of administrative tasks.

This position would suit an experienced administrator or PA, Executive Assistant or Office Administrator who is confident managing multiple priorities, coordinating logistics and working with international stakeholders.

PA & Executive Support Responsibilities:

• Manage complex diaries, meetings logistics and communications for project leadership
• Arrange travel schedules, including flights and itineraries, for senior staff
• Liaise with international stakeholders to coordinate meetings and project activities
• Organise business travel and process associated expenses
• Provide logistical support to team members travelling or relocating to the UK, including accommodation and general arrangements

Project & Team Administration Tasks:

• Maintain project administrative records and registers on SharePoint
• Utilise tools such as SharePoint, Microsoft Office and DocuSign for day-to-day administrative tasks
• Provide support with document management and general office coordination
• Coordinate visitor access and security passes
• Arrange taxis and local transport for visitors and staff

Office Coordination:

• Manage meeting room bookings and arrange catering as required
• Liaise with IT regarding meeting room technology and general support for the project team
• Ensure printers and photocopiers are operational and stocked, coordinating with IT where required
• Oversee stationery supplies and general office administration

Candidate Requirements

• Proven experience providing administrative or PA support within a fast-paced professional environment
• Experience coordinating travel, meetings and stakeholder communications
• Strong proficiency with Microsoft Office (Word and Excel), SharePoint and document management tools such as DocuSign
• Excellent organisational skills with the ability to manage multiple priorities and deadlines
• Strong communication skills and confidence liaising with internal and external stakeholders
• A proactive and solutions-focused approach with the ability to work independently
• Comfortable working on-site full-time
• Experience supporting international teams or senior stakeholders would be advantageous

Please note: Responsibilities may evolve to support the needs of the project team.

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Interested? Apply now!

Should your application for a PA / Office Administrator be successful, you will be contacted shortly.

Please note: PA / Office Administrator job title shown above may be different to local job titles used in the client's business and issued on their contract of employment.

Thank you for your interest in our role. E Personnel Recruitment endeavours to respond to all applications, however, due to the volume of CVs received, this may not always be possible.

Apply in the strictest of confidence to E Personnel Recruitment, specialists in Permanent & Temporary Recruitment and a member of the Recruitment & Employment Confederation (REC) which is the professional body for the recruitment industry.