Sales Support Administrator

Sales Support Coordinator (12 month Maternity Cover)

Location: Guildford, Surrey- 5 days in office

Salary: 25,000- 27,000 per annum

Contract: Maternity Cover

About the role

We are looking for a highly organised and proactive Sales Support Coordinator to join a growing commercial team on a 12 maternity cover basis. This role is central to supporting the sales function and ensuring the smooth coordination of sales administration, installations, supplier communication and internal processes. You will work closely with the Sales Director and Account Managers, helping to ensure deals progress smoothly from agreement through to installation while maintaining excellent service for customers and internal teams.

This is a great opportunity for someone who enjoys varied administrative work, problem-solving, and working in a fast-paced commercial environment. The role offers flexibility with office, hybrid or remote working, following an initial short training period at the Guildford head office.

Key responsibilities

• Prepare and process sales contracts and lease documentation.
• Produce sales order forms and distribute information to relevant departments.
• Manage electronic document signing processes.
• Support the processing of orders and approvals through internal systems.
• Coordinate installation schedules with customers and internal teams.
• Track installations and maintain accurate project records.
• Attend weekly installation meetings and circulate updates and actions.
• Supplier & Equipment Coordination.
• Liaise with suppliers regarding equipment orders, pricing and delivery schedules.
• Raise purchase orders and ensure equipment is ordered in line with installation plans.
• Maintain supplier records and documentation.
• Assist the sales team with costing spreadsheets, proposals and sales materials.
• Distribute incoming leads to the sales team and track progress.
• Produce regular reports on sales activity, leads and installations.
• Assist with simple marketing materials and customer communications.
• Help gather customer feedback through online forms and surveys.

Key skills

• Previous experience in sales support, administration or coordination roles.
• Strong organisational skills and ability to manage multiple tasks.
• Excellent attention to detail and accuracy.
• Confident communication skills (written and verbal).
• Self-motivated and able to work independently.
• Strong problem-solving skills and proactive mindset.
• Comfortable using Microsoft Office and email systems.

What's on offer?

• 25,000- 27,000 salary
• Team performance-related bonus
• Laptop provided
• Up to 25 days annual leave + bank holidays
• Training and ongoing support
• Friendly, collaborative team environment
• Potential consideration for future permanent opportunities