Office Manager

Office Manager

Near to Castle Donington / East Midlands Airport (free parking on-site)

£40,000 - £50,000

Our client is an established family business with some impressive plans for expansion.

They have 3 sites throughout the UK and these sites are coordinated and looked after from the Head Office at Shardlow. We are looking for a friendly and enthusiastic Office Manager to lead the small busy team and take ownership of the day to day running of the office. This is a busy, demanding and varied role and would suit someone with a proven track record in a similar role.

The office is a very busy, customer facing environment so great communication skills and a professional attitude are a must.

Key responsibilities:

Administrative tasks:

• Overseeing the administration team of four to ensure all customer & supplier records are kept up to date and all processes followed to ensure maximum turnover & profit for business
• Making supplier & customer payments
• Liaising with Health & Safety advisors & fire safety advisors to ensure annual checks are carried out. Liaising with company directors to implement any legal requirements and recommendations
• Liaising with insurers for annual policy renewals & mid-term adjustments.
• Ensuring company vehicles are all taxed & MOTs completed on time. Maintaining company vehicle database & files.
• Liaising with suppliers for contract renewals to achieve best rates
• Ensuring websites are kept updated with new pricing information and items for sale
• Liaising with suppliers to maintain good working partnerships & obtain quotations
• Preparation of customer quotations
• Issuing of Purchase Agreements & Licence Agreements
• Liaising with the 2 other sites to ensure all customer agreements completed & relevant documents received
• Resolving customer complaints
• Providing daily updates of all relevant information to company directors
• Overseeing ordering of stock for the on-site retail outlet - including the annual stocktake
• Collation of reports for quarterly management accounts & Year End

Finance tasks:

• Processing invoices ensuring all invoicing is completed on time and accurately
• Managing expenses and petty cash
• Bank reconciliations of all accounts
• Payroll preparation, including collating staff hours
• Preparing information for VAT returns and submitting VAT returns
• Preparing and submitting information to HMRC
• Producing year-end figures
• Logging customer bank receipts
• Reconciliation of company credit card statements
• Credit Control and debt recovery
• Purchase ledger reconciliation

HR tasks:

• HR preparing and coordinating the staff rota, logging of hours and absences for payroll, payment of wages & PAYE, recruitment (from writing ads to conducting interviews), issuing of contracts and contract amendments
• Working with an external HR agency regarding any disciplinary matters and ensuring all HR documentation kept up to date
• Completing annual compliance checks
• Staff training - both new starters & ongoing for existing staff members

A really busy and interesting role in a fast paced environment. Someone with experience of using Sage would be an advantage.

Hours of work Monday Friday 9am 5pm and one weekend pcm (with time off in lieu in the week).

Please do get in touch if you would like to know more!