Administrator

Our client is looking to recruit an Office Co-ordinator / Administrator to join their Development Land, Planning, and Architectural Design team in Exeter. The role will involve providing a combination of agency, consultancy and administrative support to the team who provide a range of professional services to clients across the South West. This position presents a fantastic opportunity for someone to join the department during an exciting period of growth. This role could be full or part time, ideally 4 days per week but can be slightly flexible regarding days and hours. Salary in the region of £30,000 (would be pro rata if less hours).

The anticipated workload will be varied but will include:

• Point of contact for clients, landlords, tenants, other professionals, contractors and suppliers, predominantly over the telephone and by email but also face to face.
• Handling some aspects of development land agency progression including property listing, brochure and details generation, preparation of site information packs, handling buyer and seller enquiries, with support from the wider development land team.
• Helping to manage Planning and Architectural Design workflow and capacity and co-ordinating workstreams to support instruction progression and achieve deadlines.
• Responding to and, where applicable, dealing with general enquiries.
• Provide general administrative support to the team.
• Management of diaries and organising meetings and events.
• Audio typing of letters, emails, reports, meeting minutes and other documents.
• Drafting and raising fee invoices using our invoicing software.
• Recording and maintaining invoice schedules and quotes spreadsheets.
• Completing background searches and due diligence research on both properties and clients.
• Drafting and arranging signature of our Terms' of Business.
• Photocopying, filing and CRM management.
• Liaising with members of both the wider Professional Services department and firm.
• Assisting with marketing for the department; and
• Organising and co-ordinating events.

Requirements

The successful applicant will have a flexible 'can do' positive attitude, be a fast learner for in-house software systems, self-motivated and will ideally have previous experience supporting a busy team, as well as being able to use their own initiative and prioritise their workload. The ability to work as part of a team is essential and attention to detail is key. An understanding of the development and planning sector would be advantageous but not essential, as well as experience of working in an office environment.

The skills and characteristics we are looking for include:

• Some property related experience
• Excellent communication skills
• Good telephone manner
• Ability to work on your own initiative or as a team
• Excellent working knowledge of IT including Microsoft Office
• Organised, with a high level of attention to detail
• Effective time management and the ability to prioritise tasks and ensure deadlines are met
• Audio typing

If this role is not suitable for you, but you know of someone that might be interested, please remember our £150 - Recommend a friend scheme (Subject to our terms and conditions).

We like to speak to every application, but due to the current climate this is not always possible. To ensure your application is not overlooked it is important that you emphasize any skills or work experience relevant to this position. If you have not heard from us within 5 working days, please assume that you have been unsuccessful in this instance, we will also therefore not hold your data.