Rental AdministratorFinance DepartmentWest London - ChelseaFull-time 35 hours per week 09:30-17:30 An exceptional opportunity has arisen to join a highly regarded, long-established high-end real estate owner and manager with a prime London portfolio in one of the capital's most prestigious neighbourhoods. This role sits within a professional and collaborative finance team, supporting the rental and accounts function across a portfolio of luxury residential and commercial assets.Duties:As Rental Administrator, you will provide day-to-day support to the senior rental administrators and wider finance team, ensuring the smooth and accurate administration of rental income and property data. This is a detail-driven role requiring strong organisational skills, financial awareness, and confidence in liaising with managing agents and tenants.Maintaining and updating the property management database, including:
Setting up and maintaining lease and tenancy agreements
Managing tenant ledgers
Posting cashbook entries
Issuing rent demands and ad hoc charges
Liaising with managing agents across multiple portfolios, building and maintaining professional working relationships
Supporting rent reviews, assignments, licences to alter, break clauses and related lease events
Monitoring the accounts inbox and responding to tenant queries in a professional and timely manner
Assisting with credit control and following up on outstanding balances
Producing ad hoc Excel-based financial and property reports
We are seeking a highly organised and numerate individual with previous experience in property finance or rental administration within a real estate environment.You will demonstrate:
Relevant finance and property experience
Experience using property or accounting management systems (experience with MRI Horizon advantageous but not essential)
Strong Microsoft Office skills, particularly Excel, Word and Outlook
Experience in credit control and the ability to manage sensitive or challenging conversations professionally
Excellent written and verbal communication skills
Behaviourally, you will be:
Methodical with exceptional attention to detail
Comfortable working independently and managing your own workload
Professional and confident when communicating with stakeholders at all levels
A collaborative team player who takes pride in delivering accurate, high-quality work
