Admin HR Officer

Admin / HR Officer

Location: Fully remote working role with some travel expected in and around the Hastings/St Leonards On Sea/Battle area

Salary: £16 - £18 per hour

Vacancy Type: Part-time

Hours: 16 - 18 per week over 3 days

The Role

ASD Unique Services LLP is seeking a highly organised and proactive Admin/HR Officer to support the smooth running of our HR, recruitment, administrative, and operational processes.

This varied role is ideal for someone with strong HR administration experience who enjoys working independently in a remote environment while supporting a busy organisation. You will play a key role in managing recruitment processes, supporting payroll administration, maintaining employee records, and assisting with general office and operational tasks.

Some travel within the local area will be required periodically to collect documents, manage archiving, and support operational needs.

Key Responsibilities

Recruitment:

• Advertise vacancies and manage recruitment activity
• Coordinate interviews and feedback with hiring managers
• Issue offer documentation and onboarding paperwork
• Conduct DBS checks and Right to Work verification
• Obtain and record employment references
• Maintain recruitment records and the SharePoint recruitment tracker to ensure recruitment aligns with authorised vacancies

HR Administration:

• Monitor and respond to phone messages and emails
• Prepare contracts of employment and contractual change letters
• Monitor employee probation periods and issue appropriate documentation
• Maintain employee records and ensure documentation is uploaded to secure staff files
• Monitor Right to Work expiry dates and manage renewal processes
• Manage resignation documentation and HR correspondence
• Issue grievance, disciplinary and salary review letters when required
• Provide general HR advice, escalating complex matters where appropriate
• Respond to reference requests, HMRC updates and ONS surveys
• Maintain staff contact and emergency contact records
• Keep HR policies and procedures up to date
• Coordinate annual staff survey communications
• Arrange birthday cards and staff recognition vouchers

Payroll Support:

• Review payroll for anomalies and approve submissions to external payroll provider
• Liaise with staff, managers and payroll provider to resolve payroll queries

Administration & Operations:

• Order supplies from Amazon and other suppliers for operational sites
• Reconcile Barclaycard statements and upload receipts
• Upload remittance advice and financial documents to Dropbox
• Maintain petty cash expenditure records
• Arrange annual compliance checks such as PAT testing and Legionella testing
• Liaise with energy suppliers, waste contractors and service providers
• Update operational records such as TV licences and contact systems

Site Visits & Records Management:

• Visit operational houses periodically to collect documentation and archive materials
• Attend secure storage site in Battle to file and retrieve documents
• Collect mail from the PO Box monthly
• Support annual archiving and GDPR-compliant document destruction processes

Other Duties:

• Assist with organising staff events such as Christmas celebrations
• Support apprenticeship scheme administration where required
• Undertake additional reasonable duties as required by the Directors

Skills and Qualifications

• Previous experience in HR administration or a similar HR support role
• Strong knowledge of UK employment law and upcoming legislative changes
• Experience supporting recruitment processes and employee lifecycle administration
• Highly organised with excellent attention to detail
• Ability to manage confidential information appropriately
• Strong communication and interpersonal skills
• Proficient in Microsoft Office and digital document management systems
• Ability to work independently in a remote environment
• Full UK driving licence and willingness to travel locally when required

To Apply

If you feel you are a suitable candidate and would like to work for ASD Unique Services LLP, please don't hesitate to apply.