EA / Office Manager

EA/Office ManagerLocation: Victoria EmbankmentJob Type: 3 month rolling contractWork Setup: OnsiteWe are seeking a proactive and adaptable Executive Assistant & Office Manager to support our 22-person team in a fast-paced real estate investment environment. This role goes beyond traditional EA responsibilities, offering the chance to contribute to marketing, investment meetings, and client events. We are looking for someone motivated, flexible, and eager to take ownership, with a positive, can-do mindset and a willingness to get involved across the business.Who We AreJPMorgan Chase & Co. is a leading global financial institution headquartered in New York City. It offers diverse financial services-including consumer banking, investment banking, commercial banking, and asset management-to clients worldwide. It is the largest U.S. bank by asset size, known for its strong market position, technological innovation, and global reach. The company focuses on delivering shareholder value, operational efficiency, and sustainable growth.What You'll Do

• Managed meeting room scheduling across time zones, coordinating AV, catering, and access while maintaining organised executive calendars.
• Processed and reconciled executive and team expenses, ensuring policy compliance, accurate coding, invoice/PO management, and budget tracking.
• Coordinated complex international travel (flights, rail, hotels, visas, insurance), preparing detailed travel briefs and optimising cost and duty of care.
• Delivered investor and client events (roundtables, site tours, AGMs), managing venues, contracts, agendas, guest communications, logistics, and follow-up.
• Supported Investment Committee governance by preparing agendas, recording minutes, tracking actions, and ensuring confidentiality and timely distribution.
• Assisted with marketing and reporting materials (PowerPoint), including compliance approval coordination where required.

What You Bring

• Solid Executive Assistant and/or Office Management experience, ideally within financial services or real estate.
• Advanced Outlook skills with expert-level calendar and inbox management across multiple stakeholders and time zones.
• Confident user of expense and travel management systems, with strong understanding of policy compliance and cost control.
• Proven vendor coordination and budgeting experience, including invoice/PO management and contract oversight.
• High attention to detail with strong governance awareness, professionalism, and discretion when handling sensitive information.

What's NextIf you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.