Hire Desk Administrator

Scheduling Administrator

Permanent
Monday to Friday, 8:00am 5:00pm
Location: Midlands

Salary £27K-£32K (DOE)

We re looking for a proactive and highly organised Scheduling Administrator to join our client s busy team. This is a key role in a fast-paced environment where you ll coordinate engineer schedules, arrange transport, and help ensure projects are delivered smoothly across the UK.

You ll be working closely with customers and internal teams, so excellent communication skills and strong administrative abilities are essential. If you thrive in a dynamic environment and enjoy keeping things organised and running efficiently, this could be the perfect opportunity for you.

Key Responsibilities:

• Arrange transport and vehicle bookings for engineers nationwide, often responding quickly to short-notice requests.

• Plan and maintain engineer schedules to ensure jobs are organised efficiently and resources are used effectively.

• Handle incoming orders and quotations, allocating the appropriate engineers to each project.

• Liaise between the Sales and Operations teams to keep information flowing and projects running smoothly.

• Maintain and update records using CRM systems to track job progress and activity.

• Build strong working relationships by communicating professionally with clients, engineers and colleagues via phone and email.

• Take ownership of your workload, prioritising tasks and staying organised in a busy, fast-moving environment.

Essential Requirements:

• Previous administrative experience within Transport, Construction, Engineering, or a similar industry would be advantageous.

• Strong organisational skills with excellent attention to detail.

• Confident communicator with clear written and verbal skills.

• Comfortable using CRM systems and managing detailed records.

• Able to juggle multiple tasks and respond effectively to changing priorities.

• Able to stay calm under pressure while maintaining accuracy in a fast-paced environment.

What s On Offer:

• Join a supportive, fast-paced working environment where every day is different.

• Be part of a dynamic, collaborative team that values teamwork and contribution.

• Access ongoing career development and opportunities for progression.

• Enjoy 25 days of annual leave plus bank holidays.

• Work within a friendly and engaging team that makes coming to work enjoyable.

Interviews are to be held immediately, so please apply today for immediate consideration!

This role is being handled by Nicole Howe, Business Support Consultants for Pearson Whiffin Recruitment.

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