Team Assistant / PA

Team Assistant - Newcastle (Office Based 4 Days per Week Flexible Hours)

Salary - 30-35,000 pro rata

We are looking for a proactive and organised Team Assistant/PA to join a busy team in Newcastle City Centre. This is a varied administrative role supporting multiple projects and teams within a collaborative office environment. The role offers 4 days per week with flexible working hours.

• Produce monthly invoices and credit notes using Microsoft Excel, maintaining accurate fee registers and tracking project costs.

• Process invoices received from suppliers and sub-consultants, ensuring correct coding and approvals.

• Provide day-to-day administrative support to the wider team, helping to keep projects organised and running smoothly.

• Collate timesheets, expenses, holiday trackers and other team records, ensuring information is accurate and submitted on time.

• Coordinate internal and external meetings, including booking meeting rooms, video conferencing facilities, refreshments, taxis and restaurants.

• Arrange UK and international travel and accommodation.

• Organise team events such as meetings, socials, hospitality and business updates.

• Support the onboarding process for new staff and consultants, ensuring documentation and system access are arranged.

• Assist with the preparation of bids, presentations and CVs using Adobe InDesign and Microsoft Office.

• Format documents, reports and presentations to company templates and ensure information is accurate and up to date.

• Manage team diaries, schedule appointments and coordinate internal and client meetings.

• Previous administration experience.

• Finance Administration experience is essential.

• Strong working knowledge of Microsoft Office and Microsoft Teams.

• Strong attention to detail with good numerical and organisational skills.

Please click apply or email Rachel - (url removed)

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.