Office Manager / Business Support

Office Manager / Senior Lettings Administrator

Full-Time Up to £28,000 per annum Monday-Friday No Weekends

Paul Kingham Lettings is seeking a highly organised, proactive, and confident Senior Lettings Administrator to join their busy lettings and property management team. This is an excellent opportunity for someone who enjoys variety, thrives in a fast-paced environment, and has strong communication and administrative skills.

Why Join?

• Competitive salary up to £30,000 per annum
• Monday to Friday working - no weekends
• Paid bank holidays
• 25 days annual leave plus bank holidays
• Varied, responsible role within a professional property environment

Main Responsibilities

• Provide day-to-day administrative support to the Lettings Director
• Manage diaries, tasks, and operational systems efficiently
• Raise, monitor, and follow up contractor work orders
• Upload invoices, bills, safety certificates, and documentation to systems
• Handle landlord/tenant correspondence, post, and filing
• Manage office keys, viewing arrangements, and records
• Assist with property portal enquiries and viewing bookings
• Monitor compliance items such as safety certificates and memberships
• Keep property listings, records, and website information up to date
• Coordinate tenant move-ins and move-outs including utilities and welcome packs
• Plan property visits and liaise with tenants and staff
• Assist with marketing materials, advertising, and occasional social media
• Maintain GDPR compliance and accurate documentation
• Support general office operations, auditing, and record keeping

Ideal Candidate

• Excellent communicator - open, professional, and confident
• Highly organised with strong attention to detail
• Able to multitask and prioritise effectively
• Professional, proactive, and reliable
• Previous property, lettings, or strong administrative experience preferred
• Comfortable using office systems and managing compliance processes

Working Hours

• Monday to Friday: 09:30 - 18:00
• 1-hour lunch break
• No weekend working