Personal Assistant

Job Title: Personal Assistant (PA) to Directors

Location: Welwyn Garden City
Hours: Monday to Friday, 8:30am 5:30pm
Salary: £27,000 £30,000 per annum

Role Overview

• Provide high-level PA support to two Directors in a fast-paced business
• Varied, hands-on role requiring strong organisation and multitasking
• Responsibility for diary management, recruitment support, and office coordination
• Help ensure the smooth day-to-day running of the office

Key Responsibilities

Director Support

• Full PA support to two Directors
• Manage complex diaries and prioritise meetings
• Coordinate meetings, appointments, and events
• Act as first point of contact for internal and external enquiries
• Prepare correspondence, documents, and reports

Office Administration

• Oversee general office administration and daily operations
• Manage incoming calls, emails, and correspondence
• Maintain accurate digital and paper filing systems
• Order office supplies and liaise with suppliers
• Support compliance and documentation processes

Recruitment Support

• Assist with office-based recruitment activities
• Coordinate interviews and onboarding paperwork
• Liaise with recruitment agencies and candidates
• Maintain recruitment and personnel records
• Monitor attendance, training records, and progress documentation
• Act as key contact for apprentice-related queries
• Liaise with training providers as required

General Support

• Assist with ad hoc projects for the Directors
• Support the wider office and operations team
• Help maintain a professional and organised office environment

Skills & Experience Required

• Previous experience as a Personal Assistant or Executive Assistant
• Strong diary management and prioritisation skills
• Excellent organisational and time-management abilities
• Confident written and verbal communication skills
• Ability to work independently and handle confidential information
• Strong attention to detail and problem-solving skills
• Competent in Microsoft Office (Outlook, Word, Excel)
• Experience supporting multiple managers/directors preferred

Personal Attributes

• Highly organised and proactive
• Professional and discreet
• Calm under pressure with the ability to manage competing priorities
• Approachable and supportive team player
• Confident communicating with people at all levels

Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others, and we will contact you within 3 working days if you have been shortlisted.

Smart10 is a multi-award-winning specialist recruitment consultancy focused on the supply of temporary, contract and permanent placements across a select group of business sectors. In order to keep up to date and search for all our active jobs, please visit our website, like us on Facebook and follow us on Instagram or LinkedIn. Please refer to Smart10 s Privacy Policy as to how we hold your data.