Operations Administrator

Operations Administrator
Location: Christchurch
Job Type: Full-time, Permanent

Salary 30-35k DOE

We are currently recruiting for an Operations Administrator to join a fast-growing and dynamic business based in Christchurch. This is an excellent opportunity for someone who enjoys being at the heart of operations, ensuring processes run smoothly and supporting a busy team in a varied, hands-on role.

This position would suit someone highly organised, proactive, and comfortable working in a fast-paced environment where priorities can shift. You will play a key role in keeping operational, procurement, and supplier processes on track, ensuring accuracy and efficiency across the board.

As the business continues to grow, there will be opportunities for the role to develop, making it ideal for someone who is keen to grow and take on additional responsibility over time.

• Processing and managing purchase orders and invoices, ensuring accurate and timely handling

• Liaising with suppliers and internal teams to resolve queries, obtain missing information, and confirm order details

• Maintaining accurate records across internal systems, including order status updates, invoice approvals, and delivery confirmations

• Supporting the wider operations team with day-to-day administrative tasks

• Reconciling supplier invoices against purchase orders and delivery information, investigating and resolving discrepancies

• Producing reports and updates on order progress, outstanding items, and operational activity

• Monitoring workflows and highlighting any potential delays or issues

• Supporting with additional operational tasks when required, including stock coordination and data management

• Assisting with process improvements to support the ongoing growth of the business

• Previous experience within an operations, procurement, or supply chain administration role

• Strong Excel or Google Sheets skills, including data management and formulas such as lookups and pivot tables

• Experience using ERP, stock, or inventory management systems

• Excellent organisational skills with strong attention to detail

• A proactive and solutions-focused approach

• Strong communication skills and the ability to build effective working relationships

• Comfortable working in a fast-paced and evolving environment

• Flexible and willing to support the wider team where needed

• Experience within manufacturing, FMCG, or a similar fast-moving environment

• Experience working in a growing or scaling business

• Familiarity with batch-tracked or high-volume products

• Experience with e-commerce platforms would be beneficial

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INDCP