Office Manager

Posted:	17/02/26
Recruiter:	Magpie Recruitment
Reference:	3072006377
Type:	Permanent
Salary:	£40,000 - £45,000 Annual
Location:	Kingston Upon Thames, London
Description:	Office Manager - Construction Support Location: Kingston Office Based Contract Type: Permanent Salary: £45,000 Our client, a well-established construction company based in Kingston, is seeking an experienced Office Manager to join their team. You'll take on a pivotal role managing day-to-day operations, from payroll and compliance to stock control and supplier relationships. If you're an organised professional with strong office management experience and attention to detail, this permanent opportunity offers variety, responsibility and the chance to support a business built on honesty and transparency. Position Overview As Office Manager, you'll be the backbone of our client's operations, managing multiple critical functions that keep the business running smoothly. You'll handle everything from staff payroll and pension administration to HMRC compliance, whilst also overseeing stock control, supplier relationships and health and safety requirements. Your work directly supports the company's commitment to delivering professional, stress-free experiences for clients, ensuring accurate quotations, timely installations and seamless administrative processes across the business. Responsibilities Log and manage staffing hours, holidays and coordinate payroll for employees and subcontractors Process HMRC and National Insurance payments, manage company pension scheme entries and foreign exchange transactions Maintain petty cash records and manage day-to-day filing systems both paper and digital Prepare sales quotes and invoices, supporting the quotation process with accuracy and attention to detail Arrange and manage company insurances including business, vehicle and marine cover Manage company utilities accounts and coordinate annual servicing of tools, machinery and plant Order and maintain stocks of office and workshop supplies, managing trade accounts effectively Research and initiate contact with new suppliers, sourcing products and coordinating overseas stock orders Coordinate shipping batches from overseas suppliers, diarising, stocking and arranging collection of purchases Oversee general stock control of showroom and pallet racking systems Arrange shipping of client purchases, manage collection and delivery notes Oversee company vehicle management including MOTs, vehicle tax, AA membership and van parking Manage health and safety documentation including questionnaires, CSCS cards and RAMS for installations Greet and meet new clients visiting the showroom, providing a professional first impression Arrange off-site accommodation for installation teams as required Maintain weekly diary management and coordinate daily itineraries for the team Requirements Proven office management experience in a similar operational role Strong attention to detail with ability to manage multiple tasks simultaneously Highly organised with excellent time management and prioritisation skills Strong verbal and written communication skills Proficiency with digital filing systems and office management software Experience managing payroll, pensions and HMRC compliance Ability to manage supplier relationships and coordinate procurement Experience with stock control and inventory management Knowledge of health and safety requirements in a construction or similar environment Must live locally in the Kingston area Benefits 28 holiday days per year including bank holidays Company pension scheme Free parking Permanent contract offering job security and stability Alongside these benefits, you'll join a team that values honesty and transparency, working in a supportive environment where your organisational skills directly contribute to client satisfaction and business success. How to Apply If you're looking to advance your career and have the office management experience and skills to succeed in this role, please send your CV to (url removed) We'll review your application promptly and be in touch with next steps if you're a strong match for this opportunity.
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Office Manager

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