Executive Assistant

Owen Reed is looking for an Executive Assistant for a top law firm in London.

We are working with a highly respected law firm to recruit an experienced Executive Assistant to join their Secretarial Services team. This is a high-level support role providing business-focused executive and administrative support to a small group of Partners in a fast-paced, demanding environment.

The role requires a proactive, highly organised and commercially aware Executive Assistant who can adapt to different working styles and build strong relationships with Partners and clients.

Working hours: 9.30am - 5.30pm (flexibility required)

• Act as a professional, client-service-focused ambassador for Partners internally and externally.
• Take full ownership of complex Partner diaries, proactively managing meetings, appointments and logistics to ensure schedules run smoothly.
• Proactively manage diary conflicts, queries and scheduling clashes.
• Manage Partner inboxes as agreed, drafting emails, forwarding client-critical correspondence and highlighting urgent matters.
• Demonstrate commercial and financial understanding by handling compliance and billing-related matters.
• Take ownership of workload and deadlines, working closely with central support teams to deliver tasks efficiently.
• Coordinate the billing process, organising WIP and financial management meetings and liaising with Client Administrators.
• Support financial and matter management processes, including chasing unpaid bills.
• Build highly effective working relationships with Partners and ensure best working practices are adopted.
• Arrange regular catch-ups with Partners to review priorities, clients and commitments.
• Introduce and implement best practice processes to enhance Partner effectiveness and departmental performance.
• Attend meetings, take minutes and follow up on actions where required.
• Liaise with Marketing and Business Development teams to coordinate BD activities, events, seminars and conferences.
• Arrange complex travel requirements, including flights, accommodation, visas, currency and itinerary planning, ensuring diaries are updated accordingly.

• Confident and professional manner with the ability to build strong relationships with Partners and clients.
• Experience working in a professional services or service-driven environment.
• Excellent communication skills with the ability to interact at all levels.
• Strong organisational, prioritisation and deadline management skills.
• Excellent attention to detail and accuracy.
• Proactive, flexible and able to anticipate issues and provide solutions.
• Strong team player with the ability to reprioritise workloads to support others.
• Enthusiastic, resilient and able to perform well in a busy and demanding environment.
• Diplomatic with good judgement and a positive, committed attitude.
• Motivated, proactive and calm under pressure with a 'can-do' approach.
• Advanced Microsoft Office skills.