Legal Secretary

Owen Reed is looking for a Legal Secretary with a background in Corporate or similar for a top law firm in London.

We are working with a highly regarded international law firm to recruit two experienced Legal Secretaries to support their Corporate practice. This is an excellent opportunity for a proactive and detail-oriented legal secretary to join a fast-paced, collaborative team within a prestigious firm.

The successful candidates will provide high-level administrative and secretarial support to Partners and Associates, ensuring the smooth day-to-day running of the team.

• Utilise the firm's computer systems and software applications effectively.
• Follow document processing procedures, including creating, editing, proofreading and formatting legal documents.
• Transcribe handwritten materials and, where applicable, dictation.
• Maintain calendars, deadlines and reminder systems for attorneys.
• Manage and prioritise telephone calls, emails, documents and projects.
• Handle incoming and outgoing mail as required.
• Schedule and organise meetings, conferences and departmental activities.
• Arrange travel and accommodation, prepare itineraries and follow up on expense processing.
• Maintain e-filing, inbox management and records management systems.
• Open and maintain client and general files, review older files and prepare files for closure.
• Update client contact information using the CRM system.
• Ensure attorneys' timesheets are completed in a timely manner.
• Prepare legal documents and provide administrative support to Partners and Associates.
• Exercise discretion and sound judgement while handling competing priorities.
• Work closely with other administrative and secretarial staff and provide cover during absences.
• Attend training sessions, team meetings and firm-wide events as required.
• Undertake additional duties and projects as needed.

• Proven legal secretarial experience, ideally within Corporate or a similar practice area.
• Excellent English language and grammar skills.
• Strong typing and transcription skills (minimum 70 wpm).
• Excellent organisational and prioritisation skills, with the ability to work under pressure.
• High attention to detail with strong proofreading skills.
• Professional and confident communication skills with clients, attorneys and colleagues.
• Ability to work independently and as part of a team.
• Flexible and willing to work additional hours when required.
• Strong commitment to confidentiality and professionalism.

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Visio (advantageous)