Temporary Office Administrator for a local government highways infrastructure contract. The term is 1 year to cover for maternity leave.
A handover will take place with the current Administrator. The role will cover general administration duties, including the raising of Purchase orders, booking vehicles in for repairs/services, some data entry & answering enquires from our client (Local Council). The role will be 40 hrs per week Mon-Fri 8am to 5pm.
Role and Duties • To support the Fleet Manager in the maintenance of the divisions fleet to ensure compliance with government rules and regulations (approx. 15 vehicles) • To provide administrative support with all aspects of fleet finance, i.e. raising purchase orders. Working daily with our service providers and supervisors to rectify vehicle defects. • Assist senior management in the production, collation and reporting on various business function trackers such as Samsara Telematics / Defect Tracking / Vehicle Utilisation / Fuel Monitoring. • To liaise with our Supply Chain Partners to monitor and ensure all our vehicles are compliant arranging MOTs / Services / Booking maintenance etc. • Support the undertaking of any investigations/fact finding associated with any vehicle and/or driver incidents or infringements link to Samsara, ensuring drivers are following company H&S policies. • Booking staff training through Academy updating Training Matrix and informing members of staff and cascading dates through the team. • O2 co-ordination administer the setup and maintenance of phone/tablets technology that the staff use and assist in any issue with devices. • Responding to ad hoc client requests on phone & on email communicating with operatives for call outs.
Key Skills • Excellent communication skills with outstanding administrative skills • Experience of invoicing and financial control, knowledge of SAP would be a distinct advantage Systems you will use: • Samsara • SAP (Connect) • Vehicle Defects Reporting • Microsoft Office Packages
