Part time Office Manager

Office Manager

This is a key operational role supporting the smooth day-to-day running of the business. The Office Manager will be responsible for office management, procurement coordination, and routine financial administration. Working closely with the wider team and external accountants, the role ensures that financial processes, supplier ordering, and office operations run efficiently.

There is scope for the role to expand over time, including opportunities to take on VAT returns, payroll administration, and additional responsibilities as the business grows.

Key Responsibilities

Financial Administration

• Raise and issue client invoices using Xero and monitor payments
• Process supplier invoices and manage payment schedules
• Complete weekly bank reconciliations
• Support month-end processes with external accountants
• Maintain accurate financial records and spreadsheets
• Track project costs and expenses
• With training, support VAT returns and payroll administration

Procurement & Supplies

• Source and order appliances, worktops, handles, lighting, and other project materials
• Obtain quotations, place orders, and track deliveries
• Liaise with suppliers to resolve delivery issues or faulty items
• Monitor stock levels of regularly used items and reorder as required
• Carry out quarterly stock takes

Office & Showroom Management

• Oversee daily office operations to ensure smooth running
• Manage utilities, service contracts, and facilities requirements
• Order office and showroom supplies and stationery
• Coordinate maintenance and repairs
• Support client events, open days, and showroom activities
• Maintain and update CRM records (HubSpot)
• Provide general administrative and business support to the team