Secretary

RSR are currently recruiting for an experienced administrator/secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire.

Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton.

The role will be involve accessing Police systems, so applicants will need to undergo Security Vetting checks.

The role is paying 14.10p per hour (PAYE)

Main purpose of the role:

To provide a range of support services to the Senior Leadership Team and the Joint Operations Unit.

Key Responsibilities :

1. To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas

2. To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.

3. To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).

4. To create and maintain a variety of computerised records and indices specific to roles and Commands.

5. Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).

6. To collate information and electronic or paper files required to respond to internal and external enquiries

7. To maintain and manage Command communications through the Intranet, bulletins and newsletters.

8. Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.

9. To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'.

Essential:

• Extensive secretarial or administrative experience in a office environment
• Substantial experience of typing/word processing and proficient in document layout
• Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.

Desirable:

• Familiarity with Police organisation and structure.
• Experience as a secretary to a senior management team.
• Analytical work and report writing.

If you would like to be considered for this position and have the relevant experience, then please apply now.