Maintenance Administration Co-ordinator

Maintenance Administration Co-ordinator
Join a dynamic and customer-focused property management team that takes pride in delivering outstanding service to tenants and landlords alike within the Cardiff area. This is an excellent opportunity for someone with great organisational skills, a proactive mindset, and a passion for keeping things running smoothly behind the scenes. This is a full time onsite position, working hours 9.30am - 5.30pm Monday to Friday and working 2 Saturday mornings per month on a rota basis.

As a Maintenance Co-ordinator, you'll be the main point of contact for all property maintenance matters. You'll manage day-to-day queries from tenants, liaise with landlords for approvals, and ensure work is completed efficiently and to a high standard. You'll play a key part in creating well-maintained, compliant, and comfortable homes.

• Act as the first point of contact for maintenance queries from tenants.

• Communicate with landlords regarding repairs, approvals, and property updates.

• Coordinate internal staff and external contractors, including emergency call-outs.

• Monitor job progress, ensuring quality completion and timely delivery.

• Maintain full compliance with all property safety regulations and certification requirements.

• Handle maintenance complaints professionally and effectively.

• Keep detailed records of works, contractor hours, costs, and materials.

• Support lettings and accounts teams with administrative tasks as needed.

• Assist with property inspections, move-ins/outs, and general lettings support.

• Help manage lettings enquiries, arrange viewings, and ensure a smooth process for prospective tenants.

You'll be highly organised, approachable, and confident in managing multiple tasks at once. Strong communication, problem-solving, and attention to detail are key to success in this role. Prior experience in property management, maintenance coordination, or facilities administration is desirable. What is essential is your strong customer service skills and ability to building good relationships.

This is a rewarding position in a friendly, professional environment where your efforts directly contribute to a positive living experience for tenants and a seamless service for landlords. You'll join a supportive team that values initiative, collaboration, and high standards.

Please apply ASAP

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.