MIS / Student Records Administrator

MIS/Student Records Administrator

Contract: Permanent. Up to 37 hours per week (full time), part time (minimum 28 hrs per week) may be considered. Full year. Monday to Thursday 8.30am to 16.30pm, Friday 8.30am to 16.00pm. Flexibility required for exam/event periods.

Salary: Point 3 to Point 6 on the NJC Support Staff Pay Scale (£24,759 to £25,558 FTE).

Start Date: As soon as possible, subject to successful pre-employment checks including a DBS check or a check against the DBS Update Service if registered.

Responsible to: Deputy MIS Manager

This role sits within our Central Services team with particular focus on MIS and Exams. These teams are responsible for maintaining the accuracy and integrity of the College s Student Information System (MIS). You will be responsible for the administration of student data from initial enquiry and enrolment through to registers and timetables and ultimately achievement and destination, ensuring compliance with DFE (Department for Education) funding rules. You will also support with the administering and management of all exams and assessments across all subjects and levels offered at Priestley College.

Job Responsibilities:

Data Entry & Integrity

• Accurately input and update student personal details, course enrolments, and changes in circumstances (withdrawals, transfers).

• Support the attendance recording and monitoring processes.

• Assist with correcting data to enable accurate and appropriate data returns.

• Provide support with data requests, including audit.

Enrolment

• Assist with the setting up and administration of timetables and registers.

• Play a lead role in the main August/September enrolment period, processing high volumes of data and verifying entry qualifications.

Exams Support

• Use the student records system to assist with exam timetabling.

• Support the Examinations team with the day to day running of external and internal examinations.

Wider College Support

• Generate scheduled and ad-hoc reports for staff using Excel or similar.

• Assist with the booking of rooms for staff/meetings/events.

• Provide support with the setting up and administration of parents evening appointment booking.

• Participate actively and flexibly in a range of college-wide activities, such as cover/support rotas (e.g. reception/invigilation), enrolment and marketing events and staff and student activities.

• Provide good customer service by promptly and effectively dealing with enquiries by phone and at reception, including reception cover as required.

Compliance

• Ensure all data handling complies with GDPR and the college s Data Protection policies including timely data destruction.

General

• Monitor the MIS email address and assist in the resolution of queries.

• Maintain paper filing systems including photocopying, printing and processing forms for signing.

• Participate in staff review and professional development activities including internal and external training.

• Undertake any other duties that may be reasonably required, commensurate with grade and scope of this post and agreed with the relevant line manager.

How to Apply:

Click the apply now button to go through to our careers page and download the application form and complete it electronically (please note we are unable to accept CVs).

If you are unable to complete it electronically, hand it in at our reception or post to: HR Department, Priestley College, Loushers Lane, Warrington, WA4 6RD.

Applications close: Midday, Thursday 5 February 2026

Interview date: Will be held on Wednesday 11 February 2026

Incomplete applications will not be accepted. It is important you complete all relevant sections of the form accurately. Providing false information is an offence and could result in your application being rejected or, if you are selected, to summary dismissal with the potential for prosecution.