Secretary / Admin

Expleo is a trusted global engineering, technology and consulting partner. We work with leading organisations across multiple sectors to deliver innovative, value-driven solutions. On behalf of one of our major clients, we are currently recruiting for a Secretary/ Administrator to support on a contract basis in the Midlands.

This role sits within a Site Strategy & Transformation team, supporting long-term planning, investment governance, and the effective delivery of strategic priorities. A strong focus of the role is project controlling, ensuring capital projects are accurately set up, monitored, and governed from approval through to completion.

You will also provide essential administrative, analytical, and organisational support to senior leadership forums, helping maintain strong financial discipline and effective project oversight.

Key Responsibilities
Maintain a strong cost- and spend-conscious approach across all activities
Set up new projects in SAP and act as first-line approver for orders raised by project owners
Monitor all shopping carts (SCs), including value, purpose, timing, and expected invoicing
Track project spend against budget from initiation to closure, ensuring accurate forecasting and timely updates
Support capital expenditure (CapEx) processes and ensure compliance with internal governance standards
Ensure all project spend is fully accounted for, documentation is complete, and reporting is kept up to date
Attend senior investment and governance meetings, capturing minutes, actions, and decisions
Organise and support strategic planning meetings, including agenda preparation, material circulation, and action tracking
Support regular reviews of project progress, risks, and financial performance

Skills & Experience
Proficient in Microsoft Office, with experience using business systems and working with data
Strong presentation and communication skills, adaptable to different audiences and seniority levels
High financial awareness with a cost-conscious mindset
Highly organised, able to manage multiple priorities with strong attention to detail
Proactive and structured, comfortable working in governance-led environments
Confident working with cross-functional teams, including finance, engineering, and leadership
SAP and Excel experience, or the ability to learn quickly

To comply with current legislation, right to work checks will be carried out to ensure candidates are eligible to work in the UK. Regretfully, we are unable to support applications that require sponsorship.

If you would like to apply for the Secretary/ Administrator position or require further information, please contact:
Leanne Eaton
(url removed)