Finance / Office Administrator

Job Title: Finance / Office Administrator

Location: Great Notley, Essex

Salary: 25,000 - 40,000 per annum, pro rata

Job type: This is a part-time/permanent role for around 20-30 hours per week, ideally spread over four days, and is 100% office based at our facility in Great Notley, Braintree, Essex. The candidate should live within a 45-minute drive.

About Us:

We're not just another ITAD. Astralis delivers certified, secure and commercially-focused IT lifecycle services aligned to your compliance requirements, data-security risks and value-recovery objectives.

As one of the UK's most accredited ITAD providers, we hold ISO 27001, ISO 9001, ISO 14001 and Cyber Essentials Plus. Our security-vetted team provides full chain-of-custody visibility and audit-ready documentation for enterprises, public sector organisations and channel partners across London, the South East and the UK.

Purpose of Post:

We are offering a fantastic opportunity for an experienced Finance / Office Administrator to join our rapidly growing organisation to support the smooth running of a busy office and warehouse. This is a varied, hands-on role requiring accurate day-to-day finance processes, well organised administration and effective coordination across departments with a strong focus on finance administration, credit control and customer services.

The role requires building good relationships with suppliers and external support to keep systems, compliance documents and workplace standards running smoothly.

Main Duties and Responsibilities:

• Managing Sales & Purchase Ledger activities, reconciliations and data management
• Chasing outstanding invoices and maintaining accurate debtor records
• Collation of Payroll information and liaison with external Accountant
• Obtaining quotations and managing supplier communications
• Reconciliation of company credit card transactions and petty cash
• Ordering supplies and overseeing office maintenance, cleaning and standards
• Preparing compliance, procedural and policy documentation
• Monitoring health & safety matters and escalating issued as required

Person Specification:

Essential;

• Previous experience in an office administration type role
• Strong organisational, communication and record-keeping skills
• Confidence working across multiple functions including finance and facilities

Desirable but not essential;

• Proven experience of finance administration, including credit control and reconciliations
• Experience using Quickbooks Online accounting software
• A background in payroll coordination and liaison with external accountants
• A financial qualification such as AAT or equivalent
• Experience preparing compliance or procedural documentation

Benefits:

• Free onsite parking
• Uniform provided
• Free tea and coffee
• Christmas shutdown in addition to annual entitlement

How to Apply:

Interested candidates are invited to submit their CV and a Cover Letter detailing their relevant experience and qualifications.

Candidates with the experience or relevant job titles of; Office Administrator, Administrator, Office Administration Assistant, Administrative Assistant, Finance, Finance Administration, Finance Administrator, Invoicing, Xero, SAP, Accounts Assistant, Accounts Administrator and Office Coordinator will also be considered for this role.