Administrator

We are recruiting for two part time Administrators to join our Outreach Housing Support team in Edinburgh.

Our Outreach Edinburgh housing team provides support to people aged 16+ that are transitioning out of homelessness to longer term accommodation. The team also provides support to those at risk of becoming homeless.

We have two part time roles available directly employed by Right There, each working 17.5 hours per week, worked flexibly Monday to Friday, hours of work can be agreed with the line manager. One role is working with our partner organisation Four Square based at Gorgie Road, Edinburgh and one is based with Right There at Pilton Community Health Project, Boswall Parkway, Edinburgh.

Information about our partner organisation Four Square can be found in the job description. Please detail in your application which role you would like to apply for.

• Reviewing and writing up processes
• Responsible for collating workers, hours, new referrals and moved on and updating on a weekly basis.
• Ensure all information for the people we support is updated and tracked appropriately.
• Responsible for managing and promptly responding to emails
• Arrange meetings both internally and those with external partners, send invites, arrange location and attend to take detailed minutes if required.
• Managers Meeting - collate agenda items and email to attendees. Attend to take minutes.
• Team meetings - collate agenda items and email to attendees, take minutes and send on.
• Responsible for creating spreadsheet for petty cash and expenses and attach receipts from staff to send to finance weekly.
• Responsible for coordinating staff rotas for example for office cover.
• Act as first point of contact with L&D or external partners for arranging training and development days for staff, coordinating dates/times/location and attendeesFirst point of contact for all partner managers from other services to coordinate training etc from other partners.

Our values make us who we are and define our actions and behaviours every day. We'd expect the post-holder to uphold and represent our organisation in a way that reflects our values and person centred way of working.

We're looking for someone that has gained experience of working in an administration or support role within a busy office, or service focused environment. You will be confident in using a range of IT systems to accurately record, manage and share information. You will also have excellent communication skills, both written and verbal and you will be able to liaise effectively with compassion with the people we support, colleagues and partner organisations.

We value our staff as our greatest asset and will provide the following working conditions:

• The post holder will report to the Registered/Service Manager
• Your normal working hours are 17.5 per week, worked Monday to Friday. Hours can be agreed with the line manager
• Your usual place of work will be Pilton Community Health Project, 73 Boswall Parkway, Edinburgh, EH5 or 454 Gorgie Road, Edinburgh, EH11
• Annual leave entitlement of 210 hours holiday (equivalent to 6 weeks) pro rata per year in the first year rising to 280 hours (equivalent to 8 weeks) pro rata per year in the second. This includes public holidays
• You will be automatically enrolled into the People's Pension in the month that you will complete 3 months of employment, provided you meet the auto enrolment criteria
• Life Insurance from day one
• Cycle to work scheme
• Option to purchase and sell annual leave

We are Right There, a charity that recently celebrated our 200th anniversary. We provide tailored support for people, at home, and in the community. We are here for people who are living with the effects of homelessness, poverty, substance use, or family breakdowns.

Last year we supported almost 4,000 individuals, helping to prevent them from becoming homeless or separated from the people they love. Every person's story is unique, and everyone's route home is different - it doesn't matter what the situation is - we're not here to judge, only to help.