PA / Office Administrator

PA/Office Administrator

We are a thriving groundwork/ Civil, drainage and maintenance company based in Cove, Hampshire.

We are looking for an experienced PA to provide administrative support to our Company Director and Estimator.

As a personal assistant you will need to provide administrative support to the Company Director by dealing with a range of administrative tasks. The role requires contact with senior management and customers and you will therefore have excellent communication skills, both written and oral. This role will include but not limited too:

PA/Office Administrator Key Responsibilities:

• General office administration including answering the phone, meeting, and greeting customers and clients, dealing with suppliers, and dealing with incoming and outgoing post
• Checking and dealing with emails and inboxes
• Answering the telephone, taking messages, and transferring calls
• Appointment making, travel arrangements, meeting coordination and diary management
• Logging new enquiries and dealing with Joblogic
• Preparing documentation for meetings/new contracts
• Keeping minutes of meetings
• Good research skills and the ability to report findings
• Take a pro active role in improving business systems and operating procedures
• Joint responsibility for maintaining effective organisation throughout the office and general levels of tidiness.

PA/Office Administrator Skills and Experience to Include:

• PA experience essential
• Excellent working knowledge of the MS Office Package (Word, Excel and Outlook) and Joblogic
• Hard working and flexible with the ability to work under pressure and meet tight deadlines
• Highly organised with excellent time management skills
• A self-starter with the ability to work on own initiative, to prioritise effectively with keen attention to detail
• Ability to build and maintain excellent rapport face to face and over the phone
• Motivated, enthusiastic, and professional in and approach and demeanour

To be successful in this role you will ideally:

• Minimum of 5 years
• Be trustworthy, honest and have integrity
• Have excellent organizational and communication skills
• Demonstrate commitment to exceeding expectations and goals
• Have excellent attention to detail
• Be conscientious, approachable, and enthusiastic

Job Types: Full-time, Permanent
Salary: £24,000 - £34,000 /year

Please note this is an office based role.