HR Administrator

We re on the lookout for a sharp, organised, and people-focused HR Administrator to join our fast-moving facilities management team in Manchester. If you thrive in a hands-on role where every day brings something new, we want to hear from you.

This role will cover a broad range of responsibilities, including recruitment, on-boarding and off-boarding, maintaining employee records, payroll support, and general HR administration. You ll act as a key point of contact for employees and managers, ensuring HR processes remain both efficient and compliant.

The successful candidate will be confident handling routine HR queries, managing absence records, and supporting line managers with general HR matters. In addition, you ll have the chance to get involved in wider HR initiatives and projects under the guidance of the HR Manager.

Job details:

• Maintain accurate employee records through HR system and HR databases.
• Manage absence records and support managers in absence management meetings.
• Ensure managers complete all Return-to-Work interviews promptly and accurately.
• Manage the entire off-boarding process from initiation to completion.
• Handle day-to-day HR queries and provide timely support to employees and managers.
• Generate HR reports and assist with audits when required.
• Provide administrative support for mid-year and end-of-year PDR reviews.
• Handling candidate communication throughout the recruitment process.
• Liaising with recruitment agencies to source talent.
• Scheduling interviews and ensuring a smooth candidate experience.
• Draft offer letters, contracts of employment, send on-boarding documents to new starters, and carry out employer reference checks.
• Act as a note taker in investigations, disciplinary and grievances for managers.
• Coordinating with line managers ahead of any investigations or disciplinary or grievances, as well as providing support in pre-meetings.
• Be able to ensure that the ACAS code of conduct is followed.
• Ensure confidentiality and compliance with company policies are followed.

Qualifications / Experience:

• CIPD 3 qualified (Essential).
• Previous experience in an HR administrative role (Essential).
• Experience in note taking in informal or formal hearings (Essential).
• Experience with dealing with short term and long-term sickness (Essential).
• Previous experience with supporting managers with investigations, disciplinaries, grievances and pre-meetings (Essential).
• Good understanding of HR processes and employment legislation.
• Proficient in Microsoft Office and HR software systems.

What s on offer:

• Salary: Up to £27,000
• Shift: Monday to Friday 7:30am - 4:00pm / 8:30 - 5:00pm
• Holiday allowance - 31 days (inc statutory)
• Pension scheme - 5.7% er / 3.3% ee
• Company Sick Pay Scheme.
• Employee of the month voucher.
• Birthday voucher.
• Exclusive discounts on holidays, bodyshop, cinema tickets and other retail stores.

Please note: All applicants must have the right to work in the UK. Our client does not offer sponsorship.