Admin Assistant / Receptionist

Job Advertisement: Temporary Administrative Assistant/Receptionist

Are you a proactive and friendly individual looking for an exciting opportunity in the education sector? Our client is seeking a dedicated Administrative Assistant/Receptionist to join their dynamic Academic Office team on a temporary basis. If you thrive in a vibrant environment and enjoy providing top-notch support, this role could be perfect for you!

Position: Administrative Assistant/Receptionist
Reports to: Academic Office Manager
Contract Type: Temporary
Number of Positions Available: 1

Key Responsibilities:

As the Administrative Assistant/Receptionist, you will be the first point of contact for visitors and play an essential role in keeping the Academic Office running smoothly. Your main duties will include:

Delivering a warm and efficient reception service, handling inquiries via email, telephone, and face-to-face interactions.
Reproducing letters, documents, and presentations using standard formats to maintain professionalism.
Managing record-keeping, filing, photocopying, and data entry to ensure accurate documentation.
Running automated reports and interrogating databases to support the Academic Office's information needs.
Checking data for accuracy and reporting any discrepancies, particularly with student attendance and placement records.
Entering data into existing databases and spreadsheets to keep information up-to-date.
Providing administrative support for Programme, Placement, and International activities, including mail shots and event registrations.
Assisting in organising internal and external meetings and events, from booking rooms to coordinating catering requests.
prioritising daily tasks under the guidance of the Academic Office Manager to ensure timely completion.
Following established ordering procedures to maintain adequate supplies, such as stationery.
Processing forms and documentation according to set procedures, including invoices.
Collaborating with colleagues to achieve team objectives and offering support to other departments as needed.
Upholding the College's Equal Opportunities Policy in all tasks.

What We're Looking For:

A friendly demeanour and excellent communication skills.
Strong organisational abilities and attention to detail.
Proficiency in data entry and basic office software.
The ability to manage multiple tasks and prioritise effectively.
A team player who can work flexibly and support different departments as required.

Why Join Us?

This is a fantastic opportunity to contribute to an educational environment while developing your administrative skills. You will be part of a supportive team that values your contributions and encourages growth. The right candidate will enjoy a lively workplace, interact with diverse individuals, and help create a welcoming atmosphere.

If you are ready to make a difference and bring your enthusiasm to our client's Academic Office, we want to hear from you!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.