Facilities Administrator FTC

The Facilities Administrator FTC will be responsible for ensuring the smooth operation and management of facility related services and processes within the organisation. This position involves coordinating with various teams to maintain a safe, efficient and accessible work environment for all employees. The role requires the ability to communicate effectively with internal and external stakeholders, oversee facility maintenance schedules and support the implementation of workplace health and safety policies.

Physical demands may include moving throughout the facility and operating office equipment, with reasonable accommodations provided during the hiring process and within the work environment to support candidates with disabilities. The organisation is committed to creating an inclusive workplace where all individuals can perform their duties successfully.

• Coordinate and oversee daily facility operations to ensure a safe and efficient work environment.
• Communicate with vendors, contractors and internal teams regarding maintenance, repairs and facility upgrades.
• Support the implementation and monitoring of health and safety policies and procedures.
• Maintain accurate records of facility maintenance, inspections, and compliance documentation.
• Assist in planning and organising office moves, workspace allocation and equipment installation.

• Previous experience in facilities administration or a related field would be ideal.
• Strong organisational and communication skills.
• Ability to operate office technology and move throughout the facility as needed.
• Commitment to maintaining an accessible and inclusive work environment, with reasonable accommodations available.

• Experience working with facilities management software.
• Knowledge of procurement processes and vendor management.
• Certification in health and safety or facilities management.
• Ability to identify opportunities for process improvement within facilities operations.

In this role, organisational skills are essential for scheduling and tracking maintenance activities and compliance requirements. Communication skills are used daily to interact with vendors, contractors and internal teams, ensuring that facility needs are clearly understood and addressed. Familiarity with health and safety regulations helps to maintain a safe workplace and support compliance efforts. Experience with facilities management software and procurement processes can streamline operations and improve efficiency. The ability to identify and implement process improvements contributes to the ongoing enhancement of the work environment.

Job type Temporary Industry Administration Posted 2025-12-16T00:00:00 5 days ago

At Waterman we are committed to our people, our communities, and the planet. We are transforming our business and offering our most exciting opportunities yet so now is the time to join us.

We are a Disability Confident organisation, committed to an active Inclusion, Diversity and Equal Opportunities Policy starting with our recruitment and selection process.

Submit your online application, you will receive an automated confirmation email immediately, so you have the comfort of knowing it has been received. If your application is progressed to the first stage you can expect to hear from a member of our dedicated recruitment team.

If successful, an interview will be arranged at a time convenient for both you and our hiring manager, the initial conversation may be via Teams but we are, of course, keen for you to visit our offices, meet the team and therefore, we'd love to meet you face to face for a follow up conversation. Good luck, we look forward to welcoming you to the Waterman family!

'All the hard work you put in will result in something that will remain long after you are gone. Its like a stamp you have left on the world.'

Bodunde Balogun - Apprentice, Infrastructure and Environment

'I have felt so welcome during my time here and even in such a short time have learnt a great deal!'