Strategic Administrative Assistant

Strategic Administrative Assistant
£14.67 p/hour - 37 hours per week
3 months temporary
Leeds City Centre based
Here at Hays, we are partnering with a national public sector body to support the recruitment of a Strategic Administrative Assistant on a 3-month temporary basis. This is an urgent requirement to provide immediate operational and administrative support to maintain critical workstreams during a period of transformation.
This role will be well suited to someone who has proven experience in an operational administration role, with the ability to hit the ground running and a track record of supporting complex organisations. The assistant will help sustain essential functions and contribute to the successful delivery of directorate objectives.
Key Responsibilities:

• Provide effective administrative support across the Strategic Development Directorate, including minute taking, data entry, and preparing reports and materials for meetings and events.
• Support calendar and inbox management for the Strategy and Projects team, ensuring enquiries are directed appropriately.
• Organise travel and venue arrangements for internal and external meetings and stakeholder events, and ensure relevant information is shared with attendees.
• Act as a point of contact for queries related to Strategic Development activities, resolving or escalating as needed to ensure a positive stakeholder experience.
• Maintain and update data repositories, collate responses from surveys and consultations, and support the production of reports and event materials.
• Demonstrate a proactive, flexible, and professional approach to work, with strong attention to detail and a commitment to high standards.

• Proven experience in providing high-quality administrative support, including minute taking, data entry, and preparing reports and materials for meetings and events.
• Strong written and verbal communication skills, with the ability to handle correspondence, manage inboxes, and liaise effectively with internal and external stakeholders.
• Ability to manage diaries, coordinate travel and venue arrangements, and prioritise tasks to meet deadlines in a fast-paced environment.
• Experience working collaboratively within teams, offering mutual support, and adapting to changing priorities and organisational needs.
• Proficiency in using word processing and spreadsheet software, with the ability to learn and navigate new systems and databases.
• High level of accuracy in data handling and document preparation, ensuring consistency and professionalism across all outputs.