Finance & Office Assistant

Finance & Office Assistant (Remedial Electrical Works)

About Our Client

Our client is a trusted provider of remedial electrical services, delivering high-quality solutions to ensure compliance and safety across commercial and residential properties. They are seeking a proactive and detail-oriented Finance & Office Assistant to support their growing operations.

Role Overview

This role combines financial administration and accounts payable, client engagement with general office management to ensure smooth operations within a business focused on remedial electrical works. The successful candidate will manage financial records, invoicing, and supplier payments while supporting day-to-day office functions.

Key Responsibilities

Finance Duties

• Maintain accurate financial records using Xero (experience essential).
• Update and manage the internal Job Register to track costs and invoices for remedial electrical projects.
• Generate and process invoices in Xero.
• Implement and manage integration between Xero and job management software.
• Prepare and manage Accounts Payable and Accounts Receivable.
• Process and track supplier and subcontractor invoices, ensuring timely payments.
• Monitor and chase outstanding client debts; reconcile weekly statements against internal records.
• Collect and process weekly timesheets from operatives.
• Liaise with external accountants for bookkeeping queries.

General Office Duties

• Support where appropriate admin staff, assign tasks, and monitor performance (if applicable).
• Manage office supplies and inventory.
• Maintain employee attendance and leave records.
• Oversee fleet and plant records.

Skills & Experience

Essential:

• Proficiency in Xero accounting software.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.

Desirable:

• Experience in electrical contracting or compliance services.
• Familiarity with job management software integrations.
• Supervisory experience.

Personal Attributes

• Proactive and self-motivated.
• Strong communication skills.
• Ability to work independently and as part of a team.