Team Administrator

An exciting permanent opportunity has arisen for a detail-oriented and motivated Team Administrator to join a dynamic team in the centre of Cardiff. This role is perfect for someone who enjoys variety, thrives on organisation, and takes pride in supporting a busy team to deliver exceptional results. This position is hybrid working 3 days in the office/2 home.

The Team Administrator will play a vital role in ensuring smooth day-to-day operations by managing communications, diaries, travel, documentation, and billing activities. This is a fast-paced role where no two days are the same, and your contribution will directly support the efficiency and success of the team.

Diary & Meeting Management

• Coordinate diaries, including scheduling internal and external meetings.

• Book meeting rooms and arrange travel (flights, trains, taxis, hotels, etc.).

• Set up conference calls and Microsoft Teams meetings.

Billing & Expenses

• Support client invoicing by maintaining accurate records, updating billing schedules, and reconciling data in Excel.

• Process expense claims and manage purchase orders, ensuring invoices are tracked and paid promptly.

• Monitor aged debt reports and assist with resolution.

• General Administration

• Prepare and format reports, presentations, and tender documents.

• Assist with business development materials, including brochures, CVs, and website content.

• Organise events, handle post and scanning duties, and order supplies or team-related materials.

• Support onboarding for new starters, ensuring a smooth induction process.

• Help create and coordinate marketing campaigns and maintain client databases.

Essential:

• Strong administrative and organisational skills with excellent attention to detail.

• Effective written and verbal communication, always presenting a professional manner.

• Proactive, reliable, and adaptable with strong time management abilities.

• Confident using Microsoft Office (particularly Excel, Outlook, and PowerPoint) and open to learning new systems.

• Able to handle multiple priorities in a busy environment.

• A cooperative team player who enjoys working with others to achieve shared goals.

Please Apply ASAP for this exciting permanent role

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.