Operational Administrator

Operational Administrator

Key Responsibilities

Financial & Accounts Administration

• Manage daily bookkeeping tasks
• Monitor, maintain, and forecast business cashflow
• Create, issue, and follow up invoices
• Process supplier payments and reconciliations
• Track expenses and manage receipts
• Maintain accurate financial records in Xero
• Manage contracts with external suppliers and negotiate where needed

Operational Administration

• Coordinate schedules, meetings, and operational workflows
• Maintain organised document filing systems (digital & physical)
• Prepare weekly and monthly operational reports
• Support the creation of proposals, quotes, and tender documents
• Develop and update Safe Systems of Work and internal documentation
• Manage supply chain onboarding and ongoing invoices
• Ensure health and safety regulations are followed and documented.
• Support recruitment and onboarding of new staff.

Proposal & Document Preparation

• Write, format, and proofread proposals and tender submissions
• Prepare supporting documentation and compliance packs

Key Skills & Attributes

Personal Attributes

• Highly organised and able to manage multiple deadlines
• Excellent attention to detail and accuracy
• Strong communication (written and verbal)
• Trustworthy with confidential information

Experience Required

• Experience using Xero
• Experience in financial admin or basic bookkeeping
• Experience with compliance or audits