Office Administrator

A Housing Association is currently looking for an Office Administrator on a temporary basis for about 2 months with a possible permanent opportunity.

Key responsibilities

Meeting planning and support, including agenda creation, collation of Board and committee reports using Decision Time (online meeting portal software).

Assist the Governance Services Officer with accommodation, travel and catering requirements for Board and committee meetings, as required.

Lead on the sealing of documents for the group, in accordance with procedures, ensuring accurate record keeping is maintained and records are updating as necessary (training provided).

Monitoring the Governance mailbox and escalating matters as appropriate, ensuring matters are dealt with professionally and efficiently to agreed timescales.

Filing of returns with external bodies such as Companies House and the FCA as required ensuring deadlines are tracked and met and accurate information is submitted (guidance will be provided).

Provision of secretarial support to the Director of Governance and other members of the Governance Team as appropriate/directed.

Any other duties commensurate to the role as directed by Line manager or Director of Governance

PAYE 17.65 Umbrella 23.34 Hybrid role

Essential requirements

Solid administrative / secretarial exposure, including meeting scheduling, document creation and record keeping.

Effective communication with stakeholders at all levels.

Dealing with sensitive and confidential information whilst maintaining discretion.

Proficiency with MS Office, including Word & Excel as well as online tools such as MS Teams and SharePoint.

Must be immediately available or on short notice