Admin Assistant

Vanta Staffing High Wycombe are looking for an Admin Assistant to work in a growing company in High Wycombe. The role primarily will be focused on supporting daily operations and admin support as and when needed.

Admin Assistant
Permanent
Monday - Friday 8am-5pm
GBP27k plus performance related bonus
High Wycombe

Duties of the Admin Assistant:

Book in jobs, surveys and appointments for engineers.
Use the job management system to schedule, update and track all work.
Liaise with customers and contractors and internal staff to coordinate job logistics.
Request quotes and prepare and follow up to customers.
Maintain accurate records of all job notes, correspondence and documentation.
Upload receipts, quotes, bills and documents into Xero.
Match invoices and assist with basic financial reconciliation.
Answer incoming calls with a professional and friendly telephone manner.
Respond to email enquiries promptly and with excellent written communication skills.
Provide general administrative support to the team.

Requirements of the Admin Assistant:

Experience booking jobs/surveys and managing quotes is essential.
Job management system experience.
Good computer literacy and confidence using office software is essential.
Excellent written English for emails and documentation is essential.
Strong telephone manner with the ability to communicate clearly and professionally.
Experience using Xero for receipts, bills, and invoices is preferred but not essential.
Ability to work efficiently in a fast-paced environment and manage multiple tasks.
Organised and detail-oriented
Friendly, approachable and professional
Quick learner with a proactive attitude
Able to work independently and as part of a small team