Receptionist

We are looking for a proactive and well-organised Office Assistant to join a busy project office. This role is based on site and reports directly to the Office Manager. You will support the smooth running of the office, assist in welcoming staff and visitors, help establish and maintain administrative processes, and provide general day-to-day office support.

Key Responsibilities

Welcoming visitors upon arrival and ensuring they are directed appropriately

Assisting with the visitor and staff sign-in processes

Preparing meeting rooms, including arranging refreshments and lunches where required

Coordinating meeting room bookings and displaying daily schedules

Placing lunch orders with external providers

Supporting the organisation of on-site wellbeing and engagement activities

Assisting with planning and delivering social events such as team meals, seasonal celebrations, and staff gatherings

Helping arrange travel and accommodation when needed

Supporting the ordering of stationery, office consumables, and selected site/welfare items

Managing coffee machines, water coolers, and related supplies, including arranging servicing

Assisting with printer and photocopier issues as they arise

Liaising with cleaning contractors to ensure service standards and contractual obligations are met

Managing PPE stock levels and issuing items to new starters

Performing general administrative tasks including laminating, preparing security passes, and ad-hoc duties

Skills

Strong time-management skills

Confident communication with colleagues at all levels

Excellent organisational ability

Adaptable and able to respond to varied tasks

Creative and resourceful when problem-solving

Experience

Professional experience communicating with clients both by phone and in writing

Experience working with contractors, suppliers, or service providers

Background in a busy office environment

Training & Qualifications

Full driving licence

Proficient with Microsoft Word, Excel, and Outlook

If this sounds like something you'd be interested in then apply with a copy of your CV asap!

Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.