PA / EA

Location: Poole

Salary: to £40k DOE

Hours:- 8.30am 5.00pm, Mon-Fri office based

Benefits: 25 days hols + Bank hols, paid for parking, pension, Health Insurance, regular socials

PLEASE NOTE YOU MUST DRIVE AND HAVE YOUR OWN CAR FOR THIS ROLE

Aspire Jobs are delighted to be working exclusively with our client a successful well established and growing Poole-based company. They re a close-knit, professional team who pride themselves on high standards, collaboration, and delivering results.

This is a pivotal opportunity to join their senior leadership support function, providing first-class executive assistance to a dynamic team of Directors.

About the Role

As PA/EA, you ll play a key role in ensuring the smooth, efficient running of the Executive Team. You ll provide confidential, high-level support to the CEO, MD, and FD managing diaries, coordinating meetings, preparing documents, and handling sensitive matters with professionalism and discretion.

You ll also take responsibility for HR administration and organising company social and charitable events. This is a busy, varied role that would suit someone who thrives in a fast-paced environment and enjoys juggling multiple priorities.

Key Responsibilities

Executive Support

• Provide confidential PA support to the CEO, MD, and FD
• Manage complex diaries, emails, and meeting coordination
• Prepare and distribute monthly Management Meeting packs, take accurate minutes, and circulate promptly
• Organise bi-annual meetings for an associated company and take minutes
• Manage the company credit card and reconcile monthly statements
• Print and prepare weekly reports for the MD
• Conduct document searches within electronic legal filing systems
• Provide general administrative and ad hoc support as needed

HR Administration

• Maintain accurate employee records (electronic and hard copy)
• Prepare and issue employment letters (offers, probation confirmations, salary reviews, terminations, etc.)
• Distribute and collate annual appraisal forms
• Maintain the company telephone contact sheet

Communications & Events

• Track and manage incoming complaints, ensuring background information is gathered for effective responses
• Handle sponsorship requests and coordinate follow-up actions
• Manage Subject Access Requests (SARs)
• Organise company social and charity events (some off-site attendance required)
• Prepare and circulate the quarterly company newsletter and update the intranet

About You

You ll be an experienced, proactive PA or EA who loves being at the centre of a busy operation and takes pride in anticipating needs before they arise. You ll combine professionalism with approachability and always maintain absolute confidentiality.

You will have:

• Previous PA/EA experience supporting senior leaders
• Strong IT skills Outlook, Word, Excel, and PowerPoint
• Excellent organisational skills and attention to detail
• The ability to multitask and manage competing deadlines
• A flexible, can-do attitude happy to help at short notice
• The highest levels of discretion and professionalism
• Ideally, shorthand skills (not essential)
• A full UK driving licence and access to your own vehicle

You ll also provide some personal PA support to the CEO, including travel arrangements and diary management for both business and social commitments.

Why You ll Love This Role

If you re looking for a hands-on, rewarding PA/EA position where no two days are the same, this is the perfect fit. You ll work closely with an ambitious leadership team, play a key role in their growth journey, and enjoy a supportive and friendly working environment.