Conference Administrator

Fantastic opportunity to work for a global brand providing administration support to a team of conference producers. You must have excellent organisational skills and be able to track project activity using a variety of databases and excel spreadsheets. Strong communication skills both written and verbal are essential in order to manage relationships with internal and external stakeholders. 7 Month FTC January 2026 July 2026

Conference Administrator Benefits

• 28 days holiday pro rata, plus bank holidays
• Free parking

As the Conference Administrator you will:

• Interface with high profile clients, senior attendees, speakers and other guests
• Build a filing system for speaker entries with set up of in-depth spreadsheet
• Formulation of communications milestones and activation to support the build of the full Theatres (there are two) schedule for airshow
• Arrange calls with stakeholders and teams
• Support of sponsors and their keynote and panel sessions
• Ensure all speakers are briefed and prepared before each session
• Support the Conference Producer in the event delivery of the two theatres

The ideal Conference Administrator will have:

• Be an efficient data manager ideally with experience or project administration.
• Must have strong Excel skills and be able to operate complex spreadsheets for data management.
• Very strong communication and organisational skills with the ability to manage multiple projects
• Must be well presented and confident in ability to speak with high profile professionals by telephone and in person during the course of the conference.
• Have the ability to work under pressure, remaining positive, objective and task focused.

The position requires the person to work full time hours for the last 2 weeks of the contract in the run up to the Airshow and during the Airshow Week.

Conference Administrator Hours of Work:

• 3 days per week, Tuesday to Thursday until the 8 July- 7.5 hours per day
• Validation Week- 13 to 19 July (Work 6 days bar the 18 July- 1 day off)
• Airshow Week- 20 to 24 July (Work 5 days) (8am to 5pm)
• Must be available from January July 2026. No Annual Leave 13th 24th July

Thank you for your application however due to the high volume of candidates applying, if you have not heard back from us within 5 days please assume that you have not been successful on this occasion.