Office Manager

Office Manager

Location & Working Hours

• Office-based role on outskirts of Chichester
• Full-time, 40 hours per week (Monday to Friday)
• 8:30 am to 5:30 pm
• Must be able to drive and have your own transport for the role
• Free parking available on-site

Overview

A leading organisation is seeking an experienced Office Manager to oversee daily office operations, manage administrative functions, and ensure the smooth running of the workplace. This role requires exceptional organisational and communication skills, along with the ability to maintain a positive and efficient office environment.

Benefits

• 5% bonus structure
• AXA PPP employee-only healthcare cover (subject to successful completion of probation)
• Death in Service benefits (subject to successful completion of probation)
• Staff wellness programme, including free Pilates classes and other health-based activities

Key Responsibilities

Office Administration & Operations

• Maintain office systems, procedures, and ensure compliance with internal policies.
• Manage office budgets, process expense forms, and ensure timely approval and payment of invoices.
• Oversee health and safety documentation and maintain relevant policies.
• Handle office essentials including stationery, catering, and postage.
• Organise filing systems, manage correspondence, and oversee archiving.
• Negotiate and manage contracts with office vendors and service providers (e.g., telecoms, cleaning, equipment leases).
• Coordinate with IT support to ensure efficient management of office technology and arrange repairs when needed.

HR & Team Support

• Onboard new employees and support training and development initiatives.
• Schedule meetings and appointments for senior leadership.
• Organise company events, social activities, and charity initiatives.

Marketing & Communications

• Manage social media channels and update the company website.
• Liaise with marketing agencies for press releases and award submissions.
• Maintain brand guidelines and monitor marketing KPIs.

Property Administration Support

• Provide administrative support to asset management and development teams.
• Assist with marketing vacant spaces and development sites, including photography and event coordination.
• Manage small works projects across the property portfolio, including contract administration and tender management.
• Maintain accurate tenant data and supplier compliance records.
• Prepare reports for monthly board packs and review property management reports.

Skills & Competencies

• Proficiency in Microsoft Office Suite.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent written and verbal communication skills for interaction with internal teams and external stakeholders.
• Ability to manage budgets and ensure financial accuracy.
• Experience in conflict resolution and fostering a positive office culture.
• Skilled in planning and coordinating office projects and events.
• Adaptability to changing priorities in a dynamic environment.

Role Requirements

• Must have previous experience in a similar administrative or office management role.
• Full UK driving licence and access to own vehicle.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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