Administrator

Facilities/Business Support Administrator Required

Location: Edinburgh, Scotland
Rate: £25,000
Hours: Monday to Friday, 37.5 hours per week
Start Date: Immediate / subject to notice

We're seeking a proactive and organised Facilities Administrator to join a busy FM team based in Edinburgh. This is an excellent opportunity for someone with facilities or compliance administration experience who thrives in a fast-paced, team-focused environment.

The successful candidate will play a key role in supporting the Operations Manager and ensuring smooth day-to-day running of facilities services.

• Provide efficient administrative and compliance support across the FM contract.
• Log and manage PPM and reactive work orders through to completion, ensuring KPI delivery.
• Liaise with clients and contractors via phone and Helpdesk systems.
• Prepare quotations, raise purchase orders, and coordinate access and scheduling for subcontractors.
• Produce and maintain reports, documentation, and records to audit-ready standards.
• Work closely with the management team to support ongoing contract delivery.

• Previous experience in Facilities Management administration or a similar role.
• Strong organisational skills and attention to detail.
• Reliable, self-motivated, and able to manage a busy workload.
• Excellent communication and IT skills (Helpdesk / CAFM/Maximo experience beneficial).

If you're interested, please send your CV or contact Jess on for more information.